Account Clerk

Truckee Meadows Fire Protection District • Reno, NV

6d • Onsite

About The Position

Truckee Meadows Fire Protection District is seeking a detail-oriented and dependable Account Clerk to join our financial team. This position performs technical accounting and administrative work supporting accounts payable, accounts receivable, billing, purchasing, financial recordkeeping, reconciliations, and other fiscal operations. Candidates with prior government accounting or medical, insurance, or similar billing experience are especially encouraged to apply. As an Account Clerk with TMFPD, you will work across a variety of financial functions rather than being limited to a single accounting task. From accounts payable and purchasing to reconciliations, billing, ProCard administration, Fleet records, and fiscal reporting, this position is an important part of the District's day-to-day financial operations.

Requirements

• Two years of full-time experience maintaining financial records and accounts OR an equivalent combination of related training and experience.
• Accuracy, organization, sound judgment, confidentiality, and the ability to manage multiple financial processes and deadlines.
• Ability to perform technical and clerical accounting work and maintain accurate financial records.
• Ability to review, code, calculate, balance, reconcile, and verify financial transactions.
• Ability to identify discrepancies in financial records and supporting documentation and research information needed to resolve them.
• Ability to apply accounting and bookkeeping methods, practices, principles, and procedures.
• Ability to organize and prioritize multiple assignments while meeting payment timelines, schedules, and deadlines.
• Ability to read, interpret, and apply policies, procedures, and instructions.
• Ability to use spreadsheets, financial and purchasing systems, billing systems, document management systems, and other business technology.
• Ability to communicate clearly and professionally with employees, vendors, County personnel, outside agencies, and the public.
• Ability to maintain the confidentiality and security of sensitive financial, personnel, medical, and other protected information.

Nice To Haves

• Previous accounting or financial experience in a government or other public-sector environment.
• Previous billing experience, including medical, insurance, healthcare-related, or similar billing and accounts receivable functions.

Responsibilities

• Maintain and reconcile ledgers, reports, accounts, and other financial records; research discrepancies and prepare journal entries to correct accounting records.
• Perform accounting system processes associated with month-end, fiscal year-end, and calendar year-end.
• Perform accounts payable functions including reviewing, coding, auditing, matching, and processing invoices and payment requests.
• Verify authorization, supporting documentation, mathematical accuracy, account coding, receipt of goods or services, and compliance with purchasing requirements.
• Research and resolve invoice, purchase order, vendor, credit, and payment discrepancies and respond to payment-status inquiries.
• Manage the District's ProCard program, including reviewing supporting documentation, coding transactions, entering transactions in SAP, resolving issues, and documenting the business purpose of purchases.
• Perform assigned billing and accounts receivable functions, which may include medical or insurance-related billing, payment posting, reconciliation, research, and resolution of billing discrepancies.
• Monitor and balance assigned accounts, verify expenditure coding and availability of funds, reconcile financial information, and assist with budget preparation.
• Perform purchasing and vendor administration, including vendor setup, purchase orders, required documentation, and coordination with vendors, District staff, and County purchasing personnel.
• Maintain apparatus and vehicle records for Fleet, including fuel cards, titles, and registrations.
• Prepare and analyze routine fiscal reports, statements, schedules, and supporting documentation.
• Reconcile travel per diem expenses and prepare and track documentation for employee tuition reimbursement.
• Process cash desks, record and reconcile receipts, post transactions to designated accounts, and prepare deposits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed