Account Clerk II

City of Gainesville•Gainesville, FL

1d•Onsite

About The Position

Processes basic and semi- complex accounting and/or utility billing functions, which depending on area of assignment may include but not be limited to, processing invoices, payroll preparation, tracing integrated programs and online financial processes to the financial database, tax and fee programs, records maintenance, inventory, analyzing meter readings for utility billing and utility record keeping, and oversight of cash, petty cash and receivable accounts. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and/or payroll records. Masters all applicable software, organizational processes and procedures. May be expected, through on-the-job training, to progress to the Account Clerk, Senior level. Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities; and from lower level classes by more varied and complex duties, innovation and support of multiple functions.

Requirements

Graduation from high school or possession of an acceptable equivalency diploma, and three years of experience in para-professional accounting, bookkeeping or other revenue-related accounting work; an Associate of Arts degree with at least 12 semester hours of accounting can be substituted for one year of experience; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
Typing at a speed acceptable to department needs may be required.
Working knowledge of current state laws related to fee and tax collections and associated mandatory requirements.
Knowledge of and ability to process routine and semi-complex payroll, including hours of work and overtime provisions of the Fair Labor Standards Act.
Knowledge of and ability to process account billing.
Knowledge of financial operations and bookkeeping principles and standard office terminology, procedures, routines and equipment.
Knowledge of, and ability and willingness to apply, appropriate and applicable accounting principles and procedures, and applications to accounting functions.
Knowledge of rules and regulations of keeping accounting records.
Knowledge of business English and arithmetic.
Ability to learn and apply more complex principles of accounting rules and regulations
Ability to skillfully operate computers and relevant software and other business machines.
Ability to analyze semi-complex utility accounting, billing system and payroll problems.
Ability to make mathematical calculations with reasonable speed and accuracy.

Responsibilities

Verifies, inputs, and retrieves basic and semi-complex financial data transactions in various computer systems, ensuring the integrity of information from subsidiary to main systems.
Calculates and prepares checks for payments of invoices, utilities, taxes and other payments.
Independently analyzes and/or reconciles semi-complex accounts payable, accounts receivable, promissory notes and assessments, similar types of revenue and revenue-generating documents and/or utility accounting and billing system problems.
Through the use of ledgers, journals and/or computers, classifies records and summarizes higher level numerical and financial data to compile and keep financial records.
Calculates, prepares and issues bills, invoices, account statements and other financial statements according to established procedures.
Complies with organizational, Federal and state policies, procedures and regulations related to accounting and taxes and fees levied by the City.
Performs financial calculations such as amounts due, interest charges, balances and discounts.
Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts and sending cash, checks or other forms of payments to banks.
Verifies subsidiary record postings from online transactions.
Receives, records and banks cash, checks and vouchers.
Interacts with other departments to ensure appropriate billing of utility services to customers.
Analyzes and resolves complex billing issues.
Analyzes and resolves daily meter reading edit issues.
Compiles semi-complex statistical, financial, accounting or auditing reports and tables pertaining to such matters as utility billings, cash receipts, expenditures, accounts payable and receivable, payroll and various revenue programs.
Reviews the processing of utility billings, purchase orders, payment vouchers and expenditure authorizations and payroll for accuracy and compliance with organizational policies and procedures.
Establishes and maintains vendor and department financial records.
Ensures that incoming wire activity is properly processed through the cashiering system and into the financial accounting software.
Works with customers and vendors to calculate late fees and penalties and make adjustments to customer accounts to correct billing errors.
Has substantial contact with customers and handles adversarial situations, when necessary.
Interacts with other departments' employees when programs overlap; produces information for landlords, the University of Florida and various fraternities and sororities regarding programs impacting students and landlords
Monitors and processes delinquent accounts.
Prepares and maintains inventory, materials and property accounting and tracking records.
Prepares and processes payroll information.
Tracks work order completion and grant processing.
Attends work on a continuous and regular basis.
May provide assistance to supervisors, managers or auditors in the analysis and research of financial data and in the preparation of semi-complex and special fiscal reports.
Performs other related duties as assigned.