Account Assistant, Fashion Communications

The Independents•New York, NY

14h•$42,000 - $44,000•Onsite

About The Position

Karla Otto is a globally recognized public relations and communications agency, founded in 1982, with offices in 15 key cities across the UK, EMEA, US, and Asia. In 2017, Karla Otto merged with K2 to form THE INDEPENDENTS, a global marketing, design, and communications group. The agency has built a reputation for representing some of the most prestigious names in fashion, beauty, and lifestyle. At Karla Otto, our team of expert strategists, designers, planners and publicists are dedicated to delivering exceptional results and establishing long-term partnerships with our clients. We are passionate about the world of fashion, beauty, and luxury. To help support our future growth as an agency, we are looking for a Account Assistant, Fashion Communications to join our team based in our New York office.

Requirements

Experience as a communications and marketing intern ideally within luxury fashion and lifestyle
Highly dedicated, motivated and enthusiastic with a strong work ethic
Strong communication skills (both written and oral), research, and organization skills
Ability to work under pressure, to meet deadlines and prioritize in a fast-paced environment
Confidence to make suggestions, bring ideas to the wider team that focuses on client experience and work, alone or as part of a team
High level of attention to detail and the ability to present and interpret quantitative and qualitative data
Interest in culture, arts, fashion and lifestyle
Must be proficient in Outlook, Word, Excel and PowerPoint (knowledge of Fashion GPS is welcomed but not essential)

Nice To Haves

knowledge of Fashion GPS is welcomed but not essential

Responsibilities

Sample trafficking; Support the booking-in process of samples, at the beginning of the season and throughout the season
Monitor and control the movement of all client samples internally
Responsible for the send out and returns process of samples externally to key contacts (editors, influencers, stylists, etc.)
Loss prevention – implements and maintains a process and accountability for all samples identifying any risk factors and sharing updates / concerns with the wider team
Work collaboratively with the Logistics team to ensure that tasks are carried out in line with processes and in an efficient manner
Build and cultivate relationships with media peers by supporting with showroom appointments
Media Monitoring: daily review of media – newspapers, magazines, and key digital and social media outlets
Compile and review editorial clippings and metrics, and share coverage with clients
Support on compiling client reports on a weekly, monthly and quarterly basis, focusing on the relevant activities of the AA
Actively involved in pitching samples to press, developing, and writing creative product pitches
Provide essential support at and for events, projects, and shows as needed – including show requests /databases, RSVP lists, seating lists etc.
Takes an active interest in the world of digital communications and culture across various sectors (art and design, interiors, wellbeing, music, hospitality, talent and influencers etc.) and can identify client opportunities within the landscape
Proactively supporting creative client gifting initiatives and campaigns
Undertake administrative tasks to support clients and the wider team – e.g. travel bookings, client folders, schedules, database updates and maintenance etc.
Support with meeting preparations – scheduling, preparing agendas, minutes, and updates for client calls
Coordinate and mentor interns, delegate workload and support them with prioritizing appropriately