Full-time Academy Administrative Coordinator

Houston Ballet•Houston, TX

2d•Onsite

About The Position

The Academy Administrative Coordinator assists and supports the Academy department with student data entry and system maintenance, financial tracking and reconciliation, and administrative support. This individual must be well organized with a strong attention to detail and the ability to work in a high volume and fast-paced environment. This individual should have strong interest and experience working in a database and maintaining financial records. Candidates must be available to work on Sunday from 9:00 am-5:00 pm and Monday-Thursday 10:00am-6:00pm

Requirements

Available to work Sunday 9:00am-5:00pm and Monday-Thursday 10:00am-6:00pm
Bachelor’s Degree
One to three years of related financial and administrative experience
Technical proficiency with student information systems and/or accounting systems
Advanced knowledge in Excel and other Microsoft applications
Strong mathematical and analytical skills with high attention to detail and time management
Desire to work as part of a team and to take initiative of a project or task
Ability to communicate professionally and effectively with customers and employees

Responsibilities

Processing student data in Academy registration database
Maintaining accurate and up-to-date information in Academy systems
Tracking and reporting on student enrollment and Academy financials
Monitoring and managing Academy expenses
Reconciling and reporting income daily to Finance
Maintaining accurate and up-to-date Academy financial records and tracking
Assisting students and families daily in person and via email and phone
Prepare meeting materials and take accurate meeting minutes

Benefits

Comprehensive coverage for medical, dental, and vision care
Plans with low-cost or zero monthly premiums
Paid life and AD&D insurance
Versatile spending accounts
403(b) plan
5% annual contribution to 403(b) plan
3 weeks of paid vacation
10 paid sick days
10 paid holidays
Paid parental leave
Access to online training and professional growth resources specific to arts management
Discounted and complimentary tickets to ballet performances and other Houston theater district venues
Exclusive partnerships with local businesses and eateries
Access to on-site gym
Counseling services through employee assistance plan