Academics Project Manager

American Public University System

10h • Remote

About The Position

The Academics Project Manager manages projects and initiatives in support of the University’s mission. This individual works closely with the Associate Provost for Quality and Innovation, the Academics and Instructional Technology (AIT) group, and other stakeholders, including external contractors. The Project Manager assists with the implementation of new and revised capabilities and processes designed to mature business process automation and improve teaching and learning effectiveness. The position requires initiative, self-discretion, and the ability to maintain confidentiality.

This position reports to the Associate Provost Quality and Innovation within the Academics Department of American Public University System. The position manages projects and initiatives; it does not involve formal, direct management of employees. Work responsibilities are performed remotely, although attendance at University Commencement and professional conferences may be required.

Requirements

• Minimum 8 years of professional office experience.
• 3-5 years of Project Management Office (PMO) experience, including leading projects via Agile Scrum.
• Advanced experience in use of Microsoft 365: Word, PowerPoint, Excel, SharePoint, and Outlook.
• Advanced experience in use of project management software such as Microsoft Project, Jira, Trello, or other project management tools.
• Demonstrated ability to develop project management dashboards that provide project-relevant information and metrics in summary form for project personnel, stakeholders, and other required or interested parties.
• Excellent written, verbal, and interpersonal communication skills.
• Budget creation, tracking, and performance reporting.
• Ability to function within a fast-moving, dynamic environment.
• Must be able to work independently, use initiative, and make substantive decisions quickly.
• Professional experience in higher education.
• Knowledge of and experience with Microsoft Power Automate.
• Knowledge of and experience with Mural, the online visual collaboration platform.

Nice To Haves

• Master's Degree
• Certifications: Project Management or Agile Scrum required

Responsibilities

• Manages Academics projects and initiatives, using principally a hybrid Agile Scrum iterative methodology, including: Planning, organizing, and monitoring projects’ scope, dependencies, impact, timeline, documentation, and effective use of resources. Defining work-breakdown structures and schedules (sprints dashboard). Maintaining project requirement backlogs. Coordinating and guiding requirements and design workshops using online collaboration tools. Resource management (assigning tasks to individuals). Activity monitoring, including collaborating with project leads to guide task completion and helping clear roadblocks. Stakeholder management (leading standups/meetings, disseminating status reports). Drafting and sharing project documentation. Development of project dashboards relative to needs of project team members and stakeholders. Risk identification and mitigation. Project closeout activities, including leading retrospective meetings.
• Manages vendor-related activities associated with projects, including contracts, deliverables, and invoice payments, per established company policies and procedures.
• Creates and maintains a repository of Project Management Office (PMO) artifacts, documentation, and tools that assist others in Academics who manage projects and initiatives. Collaborates with and provides feedback to others who manage Academics projects.
• Matures business process automation for Academics, leveraging Microsoft Power Automate and Microsoft 365 tools. Creates and edits business process documentation.
• Coordinates, monitors, and tracks departmental budgets, as requested by the Associate Provost.
• Prepares reports and content, as needed, including material for Board presentations, accreditation, and other initiatives.
• Protects the privacy of students through compliance with Federal student privacy law (FERPA).
• Maintains productive working relationships with APUS departments and individuals, including Student Services, Accreditation, Marketing, Deans, and Department Chairs.
• Completes appropriate training, as requested and coordinated, to ensure relevant skills are developed and continually matured.

Benefits

• Pay Transparency Statement: If you are a resident of a state with designated pay transparency requirements and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees