Academic Project Portfolio Manager

University of Wisconsin Madison•Madison, WI

6d•Hybrid

About The Position

The Division of Continuing Studies is seeking a Project Portfolio Manager. This position sits in the Student and Academic Programs unit and works with senior management to establish a portfolio of academic programs that increases business value, builds synergies among projects, makes the best use of limited resources, and aligns projects with the defined strategic direction and goals. Identifies and manages risks, monitors and controls portfolio budgets, effectively manages relationships, and establishes project reporting requirements. This position will report to the Associate Dean of Student and Academic Programs and is a one-year project appointment with the possibility to be extended or converted to an ongoing appointment based on need and/or funding. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Requirements

7 or more years working in higher education
5 or more years experience working with and knowledge of online education
3 or more years of supervisory experience
Proven leadership ability and project management responsibility
Demonstrated organizational problem-solving skills and attention to detail
Capacity to be effective in a fast paced, results driven division
Strong interpersonal communication skills

Nice To Haves

Experience with data analysis, visualization and storytelling
Academic planning experience

Responsibilities

Oversees a varied portfolio of projects and provides research information, data analyses, and policy reports to inform strategic planning, decision-making, and resource allocation.
Provides advice to, and performance management support for the division's leadership.
Monitors lifecycles for a varied portfolio of projects, tracks progress, identifies risks, recommends improvements, and collaborates to implement changes.
Assists in the development of strategic planning initiatives and objectives to ensure appropriate use of financial, administrative, and staffing resources, in alignment with the strategic plan.
Manages and evaluates portfolio budget and objectives in collaboration with key stakeholders and leadership.
Prepares and disseminates reports according to established policies and procedures.
Develops, implements, and directs operating policies and procedures to comply with regulations, institutional policies, and project objectives and facilitates project requests.
Monitors lifecycles for a varied portfolio of projects, tracks progress, identifies risks, recommends improvements, and collaborates to implement changes.
Prepares and disseminates portfolio reports according to established policies and procedures.
Manages and evaluates portfolio budget and objectives in collaboration with key stakeholders and leadership.
Assists in the development of strategic planning initiatives and unit objectives to ensure appropriate use of financial, administrative, and staffing resources, in alignment with the strategic plan.
Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees.
Develops, implements, and directs operating policies and procedures to comply with regulations, institutional policies, and unit objectives and facilitates project requests.