Other Hourly Professional/Support

University of South Florida•Saint Petersburg, FL

About The Position

The Academic Program Specialist (APS) is a hybrid administrative and student-service role within the STP Honors Program. The APS oversees office logistics, supports business functions such as purchasing and travel, and serves as a primary liaison for Gulf Scholars students. The role includes event coordination, record maintenance, communications, and developing community partnerships. Occasional Saturday work is required for environmental excursions. The ideal candidate is detail-oriented, organized, creative, and enthusiastic about working with students and university and community partners.

Requirements

Bachelor’s degree from an accredited institution or equivalent experience; four years of direct experience may substitute for a bachelor’s degree, subject to the stated employment eligibility conditions.
Strong organizational skills and ability to manage multiple projects and deadlines.
Excellent written and verbal communication skills for diverse audiences.
Proficiency with Microsoft Office and Google Workspace, and ability to learn university systems.
Detail-oriented record-keeping and basic financial administration skills, including budget tracking and reimbursements.
Ability to work independently and collaboratively within a small interdisciplinary team.
Experience supporting undergraduate students or student programs in higher education or nonprofit settings.
Experience coordinating events, including space reservations, catering, and logistics.
Experience managing social media, creating promotional materials, or writing public-facing content.
Interest in interdisciplinary education and Gulf Coast regional issues, and commitment to diversity, equity, and inclusion.

Responsibilities

Manage and order office supplies and maintain inventory for the Honors College.
Coordinate campus event and space scheduling, including catering and logistics.
Monitor facility needs and communicate with maintenance staff.
Process purchasing, travel arrangements, and scholarship payments, and maintain accurate financial records.
Assist Gulf Scholars Program directors with planning cohort activities and special events.
Maintain student records, track program participation, and generate reports.
Support program communications, including social media content creation and outreach materials.
Connect Gulf Scholars students with community partners and experiential learning opportunities.
Serve as the primary point of contact for Gulf Scholars students and guide them through program requirements.
Participate in occasional Saturday environmental excursions and contribute ideas for programming and partnerships.