Academic Program Specialist I

University of Florida • Gainesville, FL

1d • Onsite

About The Position

This position is responsible for data management and academic career tracking within the Graduate School. It involves maintaining and adapting systems to support graduate audits, milestones, supervisory committees, transfer credits, and degree evaluation and certification. The role also includes collaborating with staff to update degree information, performing degree evaluations, and providing guidance and training to academic staff, graduate coordinators, and faculty on policies, processes, and systems related to graduate student success. The position works closely with various university offices to ensure policy consistency.

Requirements

• Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.
• Ability to work well with end-users and system administrators.
• Ability to work as a team member and to work independently on projects.

Nice To Haves

• Two years of work-related experience in academic programs.
• A thorough understanding of the requirements, evaluation, and implementation of information systems.
• Familiarity with current university platforms (i.e., Student Information Systems – Campus Solutions) and query building.

Responsibilities

• Maintain, adapt, and adopt systems to support academic career tracking, including graduate audits, milestones, supervisory committees, transfer credits, and degree evaluation and certification.
• Maintain and document configuration within UF systems (e.g., SIS, GIMS, Salesforce) relating to graduate education, including student records and degree audits.
• Collaborate with Curriculum and Programs staff to update degree information and attributes in appropriate systems after academic approval.
• Participate directly in degree evaluations and degree certification, identifying and resolving any discrepancies related to graduate degree audits.
• Assist with related petitions.
• Answer questions, resolve issues, and offer guidance on degree audits, student records, and degree evaluation and certification.
• Develop and provide training for academic staff, Graduate Coordinators, and faculty on Graduate Council policies, processes, and systems.
• Work with the Registrar’s Office, other administrative units, faculty, and staff, on a regular basis to carry out policy consistent with the Graduate Catalog, Graduate Council, and University of Florida regulations.
• Perform other duties as assigned by the Director, Assistant Director, and Deans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees