Academic HR Analyst

University of California, Irvine•Orange, CA

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. UCI's Department of Family Medicine is the academic home to faculty, residents and staff who have a passion for patient care, medical education, scholarship, and community health. Our mission, as a department of the UCI School of Medicine, is to Discover, Teach, Heal and Serve. We are committed to delivering exemplary clinical care, teaching health professionals, and conducting scholarship. Our family physicians value collaboration within the university, the health sciences, and the community. Through excellence and leadership in patient care, education and research, UCI's Department of Plastic Surgery will provide its patients with the absolute best in innovative care; its residents with a superb curriculum based on educational and operative training experience; and its faculty with every opportunity to excel clinically while teaching and pursuing research both a basic and clinical nature. As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways. Under general direction, incumbent manages all academic functions in the Department of Family Medicine and Radiation Oncology. This includes equal opportunity/affirmative action issues, academic recruitment, appointments, merit increases, promotions, sabbaticals, grievances, layoffs and union issues, employee relations, compensation, training and development, Advisor to the Chairs, Chief Administrative Officers (Department Administrators), and faculty with regard to Academic Personnel concerns. Responsible for academic appointments and yearly renewals of all full-time and part-time faculty.

Requirements

Extensive knowledge of UC Academic Personnel policies and procedures.
High level writing skills to compose professional reports, correspondence, job descriptions, policies and procedures, and other documents.
Demonstrated skill in analyzing information, problems, situations, practices and procedures to: define the problem or objective; identify relevant concerns or factors; identify patterns, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications.
Demonstrated strong interpersonal skills to interact effectively with campus administrators, faculty, staff and students from a variety of ethnic, social and educational backgrounds and to provide information, identify problems and develop solutions.
Demonstrated experience working with confidential information and using sensitivity, tact and discretion in internal and external communications.
Demonstrated skill to assess priorities in order to complete work in a timely manner in an environment of deadline constraints, competing priorities and heavy and changing workload.
Demonstrated knowledge and success to interpret, comprehend, and analyze various complex policies and procedures in the area of Academic Personnel.
Demonstrated experience with data collection techniques.
Ability to work independently and follow through on assignments with minimal direction.
Demonstrated skill and proficiency to effectively utilize computerized business systems and software applications including MS Word, Excel, Outlook, Access, PowerPoint, Visio.
Ability to develop and implement training programs and make presentations to large and small groups.
Strong organizational and teamwork skills.
Working knowledge of California laws and regulations pertaining to medical licensure and certificates of registration.
Working knowledge of the UC Health Sciences Compensation Plan.
B.A./B.S. and experience in personnel administration or an equivalent combination of education and experience.
A minimum of 5 years of experience.
Must be able to provide proof of work authorization.

Nice To Haves

Working knowledge of UC Human Resources and labor relations policies and procedures.
Extensive knowledge of Equal Opportunity and Diversity initiatives as they relate to the University of California.
Extensive knowledge of requirements for hiring international employees, including the USCIS visa request process at the University of California.
Extensive knowledge of UCI campus departments and central administrative offices, their services, roles and responsibilities, for consultation if necessary.

Responsibilities

Manages all academic functions in the Department of Family Medicine and Radiation Oncology.
Handles equal opportunity/affirmative action issues.
Oversees academic recruitment, appointments, merit increases, promotions, sabbaticals, grievances, layoffs and union issues.
Manages employee relations, compensation, training and development.
Serves as an Advisor to the Chairs, Chief Administrative Officers (Department Administrators), and faculty with regard to Academic Personnel concerns.
Responsible for academic appointments and yearly renewals of all full-time and part-time faculty.