Academic Director

Aces In Motion•Gainesville, FL

About The Position

The Academic Director leads Aces in Motion’s academic program and is accountable for student progress, program quality, and academic compliance. The Director sets the academic vision, leads the academic team, and supervises the Academic Coordinator/Lead and College and Career Coordinator, as well as tutoring staff and student Coaches in Training during tutoring sessions. The Director owns academic results by reviewing data supplied by the data team, acting on it, and reporting on it; the data team manages data, Skyward administration, and tracker maintenance. The role leads the execution and ongoing development of AIM Academic Days, the Student Success Blueprint, and partnerships with Peak Literacy and iXL. The Director works in schools with teachers, administrators, counselors, and students, and on site with the academic team for planning and collaboration. Occasional travel may be required for school visits, college campus tours, and other external meetings. The position is expected to model AIM’s values of Learning, Integrity, Leadership, Community, Teamwork, Effort, and Resilience. The schedule is Monday, 10:00 a.m.–6:00 p.m., with flexibility required. The position is based at Prairieview Elementary and AIM Tennis, reports to the Executive Director, and has a stated salary range of $42,000–$50,000, with optional health, vision, and dental coverage.

Requirements

Bachelor’s degree in education or a related field, or equivalent professional experience in education or youth development.
Experience supervising staff and leading a team, preferably in a school or out-of-school-time setting.
Experience working with youth, families, and schools, preferably in Alachua County.
Ability to present a positive image to staff, participants, colleagues, and the community.
Ability to work independently, be flexible, manage multiple priorities, adapt to daily schedule changes, and plan efficiently.
High emotional intelligence and strong interpersonal skills.
Responsibility, dependability, punctuality, and initiative.
Positive attitude and mature personality suited to working as a team player with diverse stakeholders, including staff, interns, volunteers, parents, and guardians.
Friendly and professional manner.
Strong work ethic and high degree of professionalism.
Detail-oriented with excellent communication, organizational, interpersonal, and writing skills.
Valid Florida driver’s license, reliable transportation, ability to drive a car, and appropriate auto insurance coverage.
CPR/AED and First Aid certification within 90 days of employment.
Proficient computer skills, especially with Microsoft Suite and Google Suite applications.
Background screening clearance before starting, consistent with working with minors.

Responsibilities

Model and promote AIM’s mission and values for staff, students, and families.
Supervise the Academic Coordinator/Lead and College and Career Coordinator through weekly check-ins, coaching, and accountability for assigned work.
Supervise tutoring staff and student Coaches in Training during tutoring sessions; conduct staff evaluations and situational reviews when needed.
Hire, train, and develop academic staff in partnership with the Executive Director.
Create daily schedules and opening and closing checklists; conduct team huddles to review schedules and assign roles.
Ensure program sites are clean and orderly at the beginning and end of program hours.
Run the 60-minute academic block across cohort rooms, ensuring students have assigned work and appropriate tutoring or Khan Academy activities.
Build, maintain, and activate Khan Academy cohorts and targeted classrooms, assigning student work based on assessment results and academic needs.
Ensure weekly tutoring, including PEAK tutoring and one-on-one pull-out tutoring, and provide tutoring attendance to the data team each Friday.
Work directly with students to identify academic needs and ensure adequate support; hold one-on-one meetings to review progress, address challenges, and structure academic time.
Lead success plan meetings and develop individualized strategies for students’ academic and post-secondary success.
Develop engagement strategies for academic time, including interactive activities when students have no homework or assignments.
Identify students who are struggling and create personalized support plans in collaboration with teachers and other education professionals.
Guide coaches in academic rooms on academic-time expectations and daily activities.
Report on academic performance to the Executive Director and Monday leadership meeting, including Khan Academy activity, tutoring participation, and student progress.
Use Skyward, grades, test scores, attendance, and other academic progress data provided by the data team to target student support and adjust programming.
Ensure PEAK participation reporting and academic compliance requirements are accurate and timely.
Ensure every family is on track for a one-on-one academic meeting by December.
Liaise among students, teachers, parents, counselors, and other stakeholders, keeping them informed about student progress, challenges, and needs.
Communicate with parents about academic progress and provide updates on student success plans as needed.
Build and maintain relationships with school administrators, teachers, and guidance counselors.
Facilitate relationships among students, volunteers, and staff.
Implement multicultural educational strategies to support youth from the Gainesville community in academic performance, life skills, and character development.
Own the academic program calendar, including Academic Days, award celebrations, and the January informational night; plan with the College and Career team and schedule events on the master calendar at least two months ahead.
Support college campus tours and other external academic events.