Academic Department Program Manager

University of New Hampshire

20h•$50,210 - $89,440•Onsite

About The Position

Under the general direction of the Academic Department Chair and the Director of Finance, this role provides supervision of the administrative support needed for the faculty and Department Chair for a variety of academic and research areas. The position requires accuracy, timeliness, and efficiency in conveying policy and procedural matters, gathering and disseminating information (often sensitive), drafting correspondence, resolving problems, and participating in special projects. The role demands prioritization, independent work, and a high degree of discretion and confidentiality.

Requirements

Bachelor's degree and 5-7 years of office support experience of increasing responsibility including three years of supervision, or combination of experience, specialized training and higher education equal to seven years.
Comprehensive knowledge of office procedures and practices.
Ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
Ability to work effectively and efficiently, both independently and as a team player, in a fast paced environment.
Comprehensive computer skills, such as MS Office, including Outlook and Excel
Effective written and oral communication skills.
Organizational and analytical skills.
Supervisory skills including the ability to instruct, direct, and evaluate work or others.

Responsibilities

Initiate and prepare annual budget projections.
Manage budget by analyzing monthly reports for accuracy in revenues, payroll and expenditures.
Initiate all budget changes to the Director of Finance.
Provide the Department Chair with monthly updates on spending trends.
Utilize University databases to perform periodic analysis such as enrollment trends, teaching classrooms space needs and research space utilization.
Determine teaching laboratory equipment needed and appropriate funding sources.
Initiate different levels of support services for over 60 faculty and staff, 800 students, 6 department programs and over 100 courses.
Oversee accreditation/certification of nationally recognized MLS program.
Work directly with Department Chair to implement policies and facilitate changes to promote new initiatives.
In collaboration with the Graduate School Deans and staff, manage and oversee the graduate student admissions process.
Work directly with Graduate Program Coordinators to administer the MCBS M.S. and Ph.D. graduate program which serves over 60 students.
Act as liaison between MCBS Graduate Faculty and the Graduate School.
Work with Program Coordinators on marketing and developing content for 4 department graduate programs; update documentation and website as needed.
Periodically evaluate graduate assistantship needs of students and assess available funding to determine the available openings for admitting new students.
Work with newly accepted students to create and implement an orientation schedule to include all necessary training courses, access requirements, space allocation and all other logistical details.
Create and oversee onboarding process including oversight of letters of hire for teaching adjuncts, classroom labor support and Post-Doctoral staff.
Partner with OISS to ensure correct hiring paperwork is completed and in compliance.
Coordinate with faculty on the graduate teaching and research assignments for each term and provide detailed documentation to the BSC for processing.
Manage all graduate students letter of hire and renewal documents.
Work with Facilities to plan and fund office and lab space as needed for new faculty and administrative hires.
Collaborate with the Department Chair to determine which potential lab space is available to assign in order to meet faculty and student needs.
Acting as Project Manager, coordinate with EHS any safety issues arising with remodeling and repairing of scientific facilities needed for new researchers.
Analyze trends in enrollment and liaison with the Registrar’s Office to determine classroom sizes needed to fit needs based on enrolments.
Maintain space inventory database for Department Chair for future analysis.
Other duties as assigned.
Hiring and providing training opportunities to new academic staff.
Conduct annual evaluations of staff.
Manage, review and realign daily duties and responsibilities of the department as needed.