Academic Department Manager (Humanities & Social Sciences)

Barnard College•New York City, NY

19h•Hybrid

About The Position

The Academic Department Manager (Humanities & Social Sciences) is responsible for the operation of several departments including Anthropology, Classics, Human Rights, Philosophy, Religion/Jewish Studies, Sociology & Theatre. Reporting to the Associate Director of Academic Administration, this role provides comprehensive business support to the department chairs and collaborates with the Provost’s Office to refine operational protocols. The Manager will also supervise department assistants and student workers.

Requirements

Bachelor’s degree preferred and 5 years related experience, or two years of college and 5 - 7 years related experience
Excellent organizational ability
Ability to set priorities, balance competing responsibilities, and work both under pressure, and independently without immediate supervision
Excellent computer skills; including experience with word processing, spreadsheets, email, and online calendaring
Tact and good judgment in dealing with a variety of constituencies
Excellent communication skills, both verbal and written

Nice To Haves

Experience managing an office and/or staff
Experience working with faculty and students in an academic environment
Experience transacting in Workday or another Employee Management System

Responsibilities

Manage performance, guide career and personal development, and direct the work of administrative assistants, rationalizing work assignments across the assigned cluster.
Serve as the primary liaison with the Provost’s Office to determine necessary training and resources for department assistants.
Maintain, revise, and update a process guide for department assistants with the Provost’s Office.
Assess department or program need for administrative support from student workers and supervise/review their work.
Partner with chairs/directors in developing annual operating budget requests, including proactive planning, management, and projection of expenditures.
Advise the chair on budget performance throughout the fiscal year, providing reports as needed.
Partner with chairs/directors in developing annual instructional budget and administrative staff requests and planning searches for departmental hires.
Participate in budget review discussions with chairs and the budget team within the Provost’s Office.
Review and approve financial transactions from the administrative cluster.
Partner with chairs in curricular planning exercises regarding course scheduling, communication with Columbia cognate departments, faculty leaves, advising assignments, contingent faculty, TAs, and graders.
Partner with chairs to plan department and program assessments, accreditation exercises, and reviews.
Partner with chairs to quantify space planning and improvements in dialogue with the Provost’s office and Capital Projects.
Partner with chairs to develop schedules and plans for events and draft announcements and communications.
Perform other duties as assigned, including reassignment of constituent departments and academic programs based on evolving operational needs.