Academic Counselor

University of Washington Medical Center•Seattle, WA

1d•$58,008 - $62,004•Onsite

About The Position

The UW Educational Talent Search program in the Office of Minority Affairs and Diversity (OMA&D) has an outstanding opportunity for an Academic Counselor to join their team. Position is contingent on continued grant funding. Under the supervision of the Director for Educational Talent Search (ETS), the Academic Counselor (payroll title: Counseling Services Coordinator (NE S 6)) will develop, plan, and deliver services to low-income and first-generation students and their families in the Marysville, Mt. Vernon and Sedro-Woolley School Districts, promoting post-secondary education; and will help refine and implement ETS Program objectives, procedures, practices, and policies and serve as the main point of contact for students and the public for information about ETS. The CSC/AC monitors student performance and identifies students in need of extra support or intervention. The CSC/AC helps prepare recruitment materials, collect and enter applicant data, and assist in reviewing applicants for admission into the program. The CSC/AC processes data from online data collection systems, compile and input data, and generate reports required for the APR, compliance, and program success. The CSC/AC also helps maintain the program’s promotional materials, web site, student and social media presence and the systems utilized for collecting information and communicating with stakeholders and the public. This position plays a key role in ensuring ETS's program effectiveness and continuity.

Requirements

Bachelor's Degree and a minimum of 2 years of experience working in programs serving middle school and high school and/or students.
Ability to work effectively with diverse populations.
Experience in maintaining and reviewing student records.
Knowledge of admissions, financial aid, and career development.
Experience in updating and maintaining computer systems and proficiency in Microsoft Office, and Adobe applications.
Experience in online data collection (e.g. Google Forms), Word Press, and Microsoft Teams.
Must be able to organize and plan program activities and services, manage time effectively, prioritize tasks, and meet tight program deadlines.
Excellent interpersonal skills.

Nice To Haves

Past TRIO participant, and/or bilingual preferred.
Experience with federal regulations and with federal TRIO programs, which support the educational development of low-income, first generation, and underrepresented students.
Personal experience overcoming barriers like those of the students served by the project.
Understanding of partner schools and communities in the Mount Vernon, Marysville and Sedro Wooley region and Washington state college access programs and college admission requirements.

Responsibilities

Conduct weekly advising sessions at each target school, monitor student progress, and communicate with students, families, teachers, and guidance counselors to support students and overcome obstacles to their success.
Advise students about course selection and placement in advanced coursework and arrange for tutorial support, behavioral interventions, or referral to service agencies when needed.
Monitor completion of college, financial aid, and scholarship applications, FAFSA, and college enrollment requirements for annual performance report (APR).
Prepare, edit, and maintain online and print materials related to program policies, procedures, and operations.
At target schools, be a liaison with teachers, counselors, and support staff.
Represent the ETS program in meetings and other functions both on and off campus.
Work with ETS Director to review, select, and enroll program participants who meet eligibility requirements and reflect the diversity of target schools.
Support the Director in maintaining the database program participant’s information up to date for the APR each year.
Assist in developing communication tools such as flyers for students and families about program events and specific actions required by each student to succeed.
Research, create, and maintain online calendar/database of opportunities for participants.
In coordination with the ETS director, ensure compliance with all UW youth protection requirements and register services with UW’s Youth Protection database.
Provide writing support and arrange for tutoring for students for their college application and scholarship essays, SAT practice essays, and school assignments.
Other Duties as assigned.