Academic Coordinator

University of Maryland•College Park, MD

5d•$60,400 - $72,480•Onsite

About The Position

This position is responsible for the coordination of all academic programs and student services for the Department of American Studies. Duties and responsibilities include, but are not limited to: course scheduling; serving as curriculum manager for all processes in the CourseLeaf Curriculum Management System; serving as the departmental transfers evaluator; assigning graduate student teaching assistant positions, including offer letters; managing office inventory and room reservations; liaising with academic and administrative offices on day to day operations including registration and commencement planning; and participating in recruitment efforts and event planning related to our academic programs. The Coordinator also consults with the program head (Chair) and administrative officials (Director of Undergraduate Studies, Director of Graduate Studies, and Director of U.S. Latino/a Studies Program) regarding policies, trends and interpretation of data and program needs. The Coordinator also tracks alumni placements and other materials needed for statistical reports required for submission to the college. In addition, this position supervises AMST’s Federal Work Study students who provide daily administrative assistance in the office including greeting visitors, routine administrative tasks, and the design of flyers and other promotional materials. This position performs a variety of professional administrative duties in support of the day‑to‑day operations of a function or program. This role offers comprehensive academic, administrative, and operational support for the department. Key responsibilities include: - Coordinating student registration - Providing advising support - Coordinating graduate clearances - Organizing visits for prospective students - Scheduling courses and updating the curriculum - Coordinating academic surveys, reports, newsletters, and promotional communications - Overseeing front-office operations, including work-study staff, office access, inventory, maintenance coordination, and departmental events.

Requirements

Bachelor’s degree from an accredited college or university
One (1) year of experience in education or academic affairs
Knowledge of program management and assessment
Knowledge of instruction for higher education students
Skill in the use of Microsoft Office and Google Workspace products
Ability to interpret and apply policies, procedures, regulations, and laws
Ability to multitask while demonstrating a commitment to customer service

Nice To Haves

Experience with administrative and academic policies and procedures at a higher education institution
Knowledge of American Studies or other interdisciplinary humanities academic fields
Knowledge of UMD administrative and academic policies, procedures, and systems

Responsibilities

Course scheduling
Serving as curriculum manager for all processes in the CourseLeaf Curriculum Management System
Serving as the departmental transfers evaluator
Assigning graduate student teaching assistant positions, including offer letters
Managing office inventory and room reservations
Liaising with academic and administrative offices on day to day operations including registration and commencement planning
Participating in recruitment efforts and event planning related to academic programs
Consulting with the program head (Chair) and administrative officials regarding policies, trends and interpretation of data and program needs
Tracking alumni placements and other materials needed for statistical reports
Supervising Federal Work Study students
Coordinating student registration
Providing advising support
Coordinating graduate clearances
Organizing visits for prospective students
Scheduling courses and updating the curriculum
Coordinating academic surveys, reports, newsletters, and promotional communications
Overseeing front-office operations, including work-study staff, office access, inventory, maintenance coordination, and departmental events