Academic Coordinator

Saint Leo University Brasil•San Jose, CA

1d•Onsite

About The Position

The Academic Coordinator is a key member of the Academy's leadership team, responsible for the day-to-day administration and continuous improvement of the Academy's academic program. Reporting directly to the Executive Director, the Academic Coordinator ensures that every student-athlete receives a rigorous, personalized, and NCAA-compliant college-preparatory education that is fully integrated with demanding training and competition schedules. The coordinator serves as the central point of contact among faculty, coaches, residential life staff, families, and Saint Leo University academic partners.

Requirements

Bachelor's degree in Education, Educational Leadership, Curriculum & Instruction, or a related field from a regionally accredited institution.
Experience in teaching, academic advising, or academic administration at the secondary or postsecondary level.
Working knowledge of NCAA initial-eligibility requirements and college-preparatory curriculum standards.
Excellent organizational, interpersonal, and written/verbal communication skills.
Proficiency with student information systems, learning management systems, and Microsoft Office.
Successful completion of Level 2 background screening as required by Florida law for personnel working with minors.
Experience with Florida Department of Education (FLDOE) graduation requirements

Nice To Haves

Master's degree in Education, Educational Leadership, or a related discipline.
Experience in a boarding school, sports academy, or residential student-athlete environment.
Experience supporting international students, including English-language learners and F-1 visa holders.
Florida professional educator certification and/or school leadership credential.
Familiarity with the mission and values of Catholic Benedictine education.
Experience with online curriculums and Student Information Systems

Responsibilities

Coordinate daily academic operations, including master scheduling, course sequencing, classroom assignments, and academic calendars aligned with training and travel schedules.
Oversee curriculum implementation across all grade levels, ensuring alignment with Florida standards, college-preparatory benchmarks, and NCAA Eligibility Center core-course requirements.
Monitor student progress through regular grade audits, progress reports, and academic performance reviews; design and supervise intervention and tutoring plans for students requiring support.
Administer standardized testing programs (SAT, ACT, TOEFL) and coordinate testing logistics for traveling student-athletes.
Serve as the Academy's liaison to the NCAA Eligibility Center; maintain accurate core-course lists, transcripts, and initial-eligibility documentation for all student-athletes.
Support international students with credential evaluation, English-language support coordination, and compliance with SEVIS/F-1 visa academic requirements.
Collaborate with the college placement team on transcript preparation, recommendation processes, and university admissions support, including pathways to Saint Leo University.
Support the recruitment, onboarding, mentoring, and evaluation of teaching faculty and tutors.
Facilitate collaboration with Saint Leo University for dual-enrollment opportunities, shared academic resources, and faculty development.
Communicate proactively with parents and guardians regarding academic expectations, progress, and concerns, including families in international time zones.
Maintain accurate academic records, enrollment data, and reporting in the Academy's student information system.
Assist the Executive Director with accreditation processes, program evaluation, budgeting for academic resources, and strategic planning.
Uphold and model the Benedictine core values of Saint Leo University in all aspects of Academy life.

Benefits

FREE Tuition - Employee, Spouse, and Dependents
Tuition Exchange Opportunity - Dependent of Employees
Generous Paid Leave - Sick, Vacation, and Holidays
Comprehensive Group Health Plan (Medical, Dental, and Vision)
Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
100% Employer-Funded Health Reimbursement Account
100% Employer-Paid Short Term Disability Insurance
100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
Employer-provided life insurance
Discounted On-Campus Dining Meal Plans
Nationwide Pet Insurance
Flexible Spending Accounts
403b Retirement Plan
Wellness Center