Academic Coordinator - Mathematics

Washington University in St. Louis

5d•$19 - $30•Onsite

About The Position

Serves as the primary coordinator for the department’s undergraduate academic operations, including mass examinations, curriculum administration, student records, and course support. This position is critical to the successful delivery of the undergraduate program and directly supports faculty, students, and the Director of Undergraduate Studies.

Requirements

High school diploma or equivalent high school certification or combination of education and/or experience.
Administrative (2 Years)
Computer Applications
Computer Literacy
Detail-Oriented
Interpersonal Communication
Microsoft Access
Microsoft Excel
Microsoft Office
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Office Procedures
Organizing
Software Program

Nice To Haves

Bachelor's degree

Responsibilities

Coordinate the complete administration process for the department’s largest undergraduate examinations. Responsibilities include scheduling, printing, assembling, proctoring, and scanning exams throughout the semester.
Collaborate with the Director of Undergraduate Studies and faculty to coordinate evening exams, room scheduling, exam materials, seating charts, and proctor assignments.
Work with Disability Resources and the Athletic Department to arrange accommodations and alternate exam schedules.
Supervise graduate student proctors and ensure the examination process runs efficiently for approximately 2,000+ students each month.
Provide administrative support for the undergraduate program in Mathematics.
In collaboration with the Director of Undergraduate Studies, oversee course listings and schedules each semester.
Support faculty in managing student grades and records, special grade reports, and course-related administrative needs.
Manage and update Workday Student and other student record systems to ensure degree requirements, transfer coursework, transcript corrections, and approved substitutions are accurately reflected.
Conduct audits before and after updates to ensure accuracy for students and advisors.
Provide staff support to the Director of Undergraduate Studies for undergraduate academic operations and student support.
Maintain knowledge of curriculum requirements, academic policies, course enrollment, transfer credit, records, and scheduling processes in order to assist students, faculty, and advisors effectively.
Collaborate with the Director of Undergraduate Studies, Arts & Sciences Academic Administration and the Office of the University Registrar to troubleshoot issues related to curriculum, enrollment, transfer credit, and degree requirements.
Manage updates to the undergraduate and graduate Bulletin in collaboration with the Directors of Undergraduate and Graduate Studies to ensure course descriptions, degree requirements, and curriculum changes are accurate and current.
Order textbooks and desk copies for all Mathematics courses by coordinating with faculty, the campus bookstore, and publishers’ representatives to ensure timely and accurate delivery of course materials.
Perform other duties as assigned.

Benefits

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources are also available for your continued childcare needs
Adult care resources
Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us