Academic Department Coordinator (Mathematics and Statistics)

Amherst•Amherst, MA

8d•$27 - $32•Onsite

About The Position

Amherst College invites applications for the Academic Department Coordinator position (Mathematics and Statistics). The Academic Department Coordinator is full-time during the academic year and is part-time (20 hours per week) over the summer (supporting the Statistics department). The expected salary range for this job opportunity is: $27.00-32.00 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. The Academic Department Coordinator (ADC) provides comprehensive administrative support in all areas of operation in the department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas for the two academic programs include the following: support for the chairs and faculty in carrying out the department business; curricular support; event management; budget support, financial transactions, and student employment coordination; communications and office management. Serves as the first point of contact for the department on campus and is required to work on campus four days a week when classes are in session. This position supports two departments, the Department of Mathematics and Statistics, with 20 hours of support for each department during the academic year and 20 hours of support for Statistics in the summer.

Requirements

High School diploma or equivalent
1-3 years of relevant experience
Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
Ability to take initiative, work independently, and work collaboratively
Demonstrated a high level of attention to detail
Sensitivity to issues of confidentiality
Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
Successful completion of required background and reference checks

Nice To Haves

Associate’s degree
Three years or more of related experience at a higher education institution
Experience working with Workday or other ERP software

Responsibilities

Support the chairs and faculty in carrying out departmental business according to the academic calendar
Coordinate and attend departmental meetings, prepare relevant materials, and take meeting minutes, as appropriate
Assist in reappointment, tenure, and promotion processes
Assist in faculty searches, including coordinating search process logistics
Assist with departmental external reviews (including self-study)
Coordinate the department’s annual prizes and fellowships for majors
Update course information in the Course Catalog, CPI/EMS, and Workday
Assist with course logistics, including course materials, field trips, and course evaluations
Assist students and faculty with majors’ records
Assist with thesis and capstone logistics
Communicate between the department and the registrar’s office regarding courses, majors, graduating seniors, annual prizes, and other academic matters
Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events
Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday
Process purchase orders, invoices, and reimbursements
Monitor budgets in collaboration with the department chairs and the director of academic finance
Coordinate and maintain student employment and casual hiring
Maintain departmental website and electronic files
Coordinate the schedules of and stock supplies (including printers) in common space(s)
Serve as the liaison between the department and the diverse community of students, faculty, and staff across campus, the Five College community, and the public
Maintain a welcoming, inclusive, and respectful study and work environment