Academic Clinical Placement Coordinator

University of North Texas System•Fort Worth, TX

4d•Onsite

About The Position

The Academic Clinical Placement Coordinator reports to the Sr. Associate Dean for Academic Affairs and is responsible for coordinating and securing high-quality clinical learning experiences for nursing students across academic programs. This role serves as a liaison between the College of Nursing, healthcare partners, faculty, and students to ensure that clinical placements meet program outcomes, accreditation standards, and regulatory requirements. The coordinator supports the operational execution of clinical education by managing placements, collaborating with the Office of Clinical Affairs in the maintenance of affiliation agreements and ensuring compliance, and contributing to the development of sustainable academic–practice partnerships.

Requirements

High school diploma or GED and eight (8) years of related experience in a hospital and/or ambulatory care setting.
Requires graduation from an accredited Medical Assistant program.
Proficiency in Microsoft Office suite of programs: Word, Excel, and PowerPoint.
Manages time and multiple projects.
Works independently.
Maintains professional dress, grooming and demeanor.
Maintains good working relationships with coworkers.
Excellent interpersonal, oral, and written communication skills.
Ability to function independently and as part of a team.
Attention to detail and accuracy of reporting.
Outstanding customer service skills.
Knowledge of medical education systems and impact on health care delivery.
Data entry abilities.

Nice To Haves

Previous experience in administrative support.
Experience with academic coordination.
Excellent verbal and written communication and relationship-building skills.
High functioning problem solving skills.
Ability to make independent decisions and know when to check with higher authority.
Ability to manage multiple deadlines and priorities in a fast-paced environment.
Knowledge of accreditation standards and clinical education requirements.
High proficiency in Microsoft office is required.

Responsibilities

Coordinate clinical placements for undergraduate and graduate nursing programs based on course objectives and program learning outcomes.
Match students with appropriate clinical sites and preceptors to ensure alignment with competency development.
Work closely with Lead course faculty and program coordinators to identify clinical placement needs.
Communicate placement assignments and updates to faculty and students.
Collaborate with Associate Dean and track coordinators with preceptor vetting.
Assist faculty with resolving clinical placement issues or concerns.
Support evaluation processes and dissemination of results for clinical sites and preceptors.
Manage placement timelines, scheduling, and communication with all stakeholders.
Interface with clinical partners regarding onboarding of students, badging needs, Electronic health record access, and orientation attendance.
Update, track, manage information, and generate reports associated with clinical rotations, capacity, utilization, and placement.
Maintain accurate records of placements, clinical hours, and site utilization.
Serve as a point of contact for clinical partners regarding student placements.
Support efforts to expand clinical placement capacity and diversify clinical learning environments.
Input student rotation requests and any placement changes in a timely manner.
Identify trends and opportunities for improvement in clinical placement processes.
Participate on committees as assigned.
Contribute to development and implementation of policies and procedures related to clinical placements.
Foster strong relationships with healthcare systems, community organizations, and preceptors.
Ensure students and preceptors meet all compliance requirements (e.g., background checks, immunizations, licensure verification).
Ensure alignment with accreditation standards (e.g., CCNE) and state regulatory requirements (e.g., Texas Board of Nursing).
All other duties as assigned.