Academic Assistant III

University of Florida•Gainesville, FL

10d

About The Position

This position provides academic and administrative support for Center programs. The Academic Assistant III will assist the Associate Director of Academic Programs in organizing and coordinating undergraduate recruitment efforts, including potentially supervising a Student Ambassador program. Responsibilities also include advising undergraduate students, updating their records, and coordinating various outreach and recruitment activities such as classroom visits and tabling events. The role involves managing lists of student groups and activities, coordinating participation in university-wide events like International Education Week and Graduate Orientation, and compiling resources for recruitment purposes. Additionally, the position serves as a backup for the Graduate Coordinator for student financial transactions and tracking Graduate Assistant hours. The role also supports special projects, including travel competitions and student programs like study abroad and internships, handling administrative tasks from application to reimbursement. It involves maintaining lists of faculty for review committees, disbursing rubrics, and serving as a liaison between committees and the Associate Director. The Academic Assistant III will monitor competitions and deadlines, and plan the annual Fieldwork Workshop/Festival. The role also manages outreach activities and alumni databases, and collects and manages data related to undergraduate and graduate enrollment and events.

Requirements

Bachelor's degree; or an equivalent combination of education and experience.

Nice To Haves

Master’s degree
Computer literacy in MS Office Suite, SLATE, and PeopleSoft
Knowledge of University of Florida and State of Florida rules and regulations regarding admission and student affairs
Excellent interpersonal skills to interact with students, faculty, and administrators across campus
Knowledge of Latin American Studies (social sciences, history, humanities)
Fluency in Spanish or Portuguese
Excellent written and oral communication
Strong interpersonal skills
The ability to self-start, work independently as well as work well in team environment, and multi-task.
Position requires a well-organized, self-motivated individual who needs minimal direct day-to-day supervision.

Responsibilities

Organizing and coordinating undergraduate recruitment efforts, potentially supervising a Student Ambassador program.
Advising undergraduate students and updating their records.
Coordinating and organizing classroom visits, tabling activities, and other outreach and recruitment activities.
Monitoring and updating a list of student groups and activities for recruitment efforts.
Coordinating the Center’s participation in UF events, International Education week activities, and other similar activities.
Assisting with other student related events like Graduate Orientation.
Compiling and maintaining a list of resources to track and monitor for recruitment purposes.
Serving as a backup for the Graduate Coordinator for student financial transactions and tracking GA hours.
Coordinating and providing support for Center travel competitions like the Field Research Grants, Library Travel Grants, and other travel award competitions.
Providing support to student programs, which may include study abroad opportunities, internships, student exchanges, the Florida Brazil Linkage Institute, the Charles Wood thesis award, and other programs.
Maintaining a list of the faculty and affiliates assigned to various review committees.
Disbursing rubrics and timelines for review of the competitions and attending committee review meetings.
Serving as liaison between the committees and the Associate Director of Academic Programs.
Monitoring and tracking all competitions, events, and necessary deadlines for the Academic team.
Planning and coordinating the Fieldwork Workshop/Festival every year.
Maintaining and managing a database for tracking Center alumni, Center students, and other Center affiliates.
Managing and providing support to Outreach activities like the Traveling Suitcase Program, Virtual Exchange program, virtual guest speaker initiatives, K-12 classroom visits, and other outreach activities.
Managing and tracking data pertaining undergraduate enrollment in the minor and/or certificate, the graduate certificates, and other enrollment data for the Center.
Managing, tracking, and maintaining records of events.
Managing data collection and maintaining records for assigned projects.
Assisting in identifying areas where data can be collected.