Academic Assistant III

University of Florida•Gainesville, FL

11d•$41,000 - $47,000

About The Position

This position provides academic and administrative support for Center programs. The Academic Assistant III will assist the Associate Director of Academic Programs in organizing and coordinating undergraduate recruitment efforts, including potentially supervising a Student Ambassador program. This role also involves advising undergraduate students, updating their records, and coordinating various outreach and recruitment activities such as classroom visits and tabling events. The position will coordinate the Center’s participation in university-wide events and assist with student-related events like Graduate Orientation. Additionally, the role involves compiling and maintaining resource lists for recruitment purposes, serving as a backup for the Graduate Coordinator for financial transactions and GA hours, and coordinating support for various Center travel competitions and student programs. This includes managing applications, payments, and maintaining lists of faculty for review committees. The Academic Assistant III will also plan and coordinate the annual Fieldwork Workshop/Festival, manage a database for tracking alumni and students, and support outreach activities. Data management responsibilities include tracking enrollment data, event records, and assisting in identifying areas for data collection.

Requirements

Bachelor's degree; or an equivalent combination of education and experience

Nice To Haves

Master’s degree
Computer literacy in MS Office Suite, SLATE, and PeopleSoft
Knowledge of University of Florida and State of Florida rules and regulations regarding admission and student affairs
Excellent interpersonal skills to interact with students, faculty, and administrators across campus
Knowledge of Latin American Studies (social sciences, history, humanities)
Fluency in Spanish or Portuguese
Excellent written and oral communication
Strong interpersonal skills
The ability to self-start, work independently as well as work well in team environment, and multi-task.
Position requires a well-organized, self-motivated individual who needs minimal direct day-to-day supervision.

Responsibilities

Assists the Associate Director of Academic Programs in organizing and coordinating undergraduate recruitment efforts, which may include supervision of a Student Ambassador program.
Assists the Associate Director of Academic Programs in advising undergraduate students and updating their records.
Coordinates and organizes classroom visits, tabling activities, and other outreach and recruitment activities. May coordinate those with student ambassadors or volunteers.
Monitors and updates a list of student groups and activities for recruitment efforts.
Coordinates the Center’s participation in UF events International Education week activities, and other similar activities.
Assists with other student related events like Graduate Orientation. Duties will include things like coordinating participation, inviting students, making certificates, contacting other departments to invite participants, etc.
Compiles and maintains a list of resources to track and monitor for recruitment purposes.
Serves as a backup for the Graduate Coordinator for student financial transactions and tracking GA hours.
Coordinates and provides support for Center travel competitions like the Field Research Grants, Library Travel Grants, and other travel award competitions.
Provides support to student programs, which may include study abroad opportunities, internships, student exchanges, the Florida Brazil Linkage Institute, the Charles Wood thesis award, and other programs.
Maintains a list of the faculty and affiliates assigned to various review committees for items like the Field Research grant competition, the Charles Wood thesis committee, the jury for the poster competition at the Fieldwork Workshop, and other committees.
Monitors and tracks all competitions, events, and necessary deadlines for the Academic team.
Plans and coordinates the Fieldwork Workshop/Festival every year with input from the Associate Director of Academic Programs.
Maintains and manages a database for tracking Center alumni, Center students, and other Center affiliates.
Manages and provides support to Outreach activities like the Traveling Suitcase Program, Virtual Exchange program, virtual guest speaker initiatives, K-12 classroom visits, and other outreach activities. May supervise graduate assistants handling these activities.
Manages and tracks data pertaining undergraduate enrollment in the minor and/or certificate, the graduate certificates, and other enrollment data for the Center.
Manages, tracks, and maintains records of events.
Manages data collection and maintains records for assigned projects.
Assists in identifying areas where data can be collected.