Academic Assistant II - Office of MD Admissions

University of Florida • Gainesville, FL

12d • $19 - $21 • Onsite

About The Position

The UF College of Medicine Office of MD Admissions is seeking a talented individual who will provide administrative and professional support as an Academic Assistant II for a dynamic team. This incumbent will serve as the first point of contact for the Harrell Medical Education Building, and particularly the Office of MD Admissions. This team member will greet visitors; answer inquiries related to the MD admissions process and fully support admission events and various outreach and community initiatives.

Requirements

• High school diploma or equivalent and three years of relevant experience.
• Level 2 background screening.

Nice To Haves

• Bachelor's degree or equivalent with previous higher education experience
• Proven ability to respond to shifting priorities while maintaining progress of independent work
• Keen attention to detail
• Excellent organizational skills with the ability to meet multiple deadlines
• Proven ability to problem solve and exercise sound professional judgement
• A spirit of collaboration and innovation across teams
• Technical and creative aptitude

Responsibilities

• Provides admission and enrollment support for the University of Florida’s College of Medicine’s MD program.
• Prepares and organizes enrollment materials, documents, files, and reports.
• Articulates standard admission policies, procedures, and deadlines for current or prospective applicants.
• Essential team member for all admission and recruitment events including MD Interview days, committee meetings, and large-scale yield events.
• Acts as primary support for Community and Pathway Program initiatives, which includes overseeing event planning and logistics, collaborating with appropriate stakeholders, and following safety and ethical guidelines.
• Develops a system to maintain applicant and participant data for Community Pathway Program Initiatives.
• Provides support to the Associate Dean of Admissions, assisting in preparing course materials for 4th year electives and for the third-year clerkship writing activity.
• Provides excellent customer service for current and prospective students, faculty, vendors, and visitors.
• Delivers academic support for Deans and Directors of the Office of Admissions, including but not limited to calendar management, drafting correspondence, and populating program schedule.
• Oversees office requests for technology, facility services, and/or building management to coordinate repairs or maintenance needs.

Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED