Academic Assistant II

University of Florida•Gainesville, FL

1d•$20 - $22•Onsite

About The Position

The Academic Assistant II supports the Department of Astronomy’s academic programs by coordinating courses, maintaining records, and assisting students and faculty. Responsibilities include managing course logistics, overseeing registration and enrollment, facilitating grade collection, maintaining student and course records, tracking student progress, supporting graduate admissions, providing customer service, assisting with calendar management and academic events, and providing backup administrative support.

Requirements

High school diploma or equivalent and three years of relevant experience.

Nice To Haves

Knowledge of UF systems (PeopleSoft/Student Admin, GIMS) and CLAS academic procedures.
Strong communication and customer service skills.
Ability to interpret and apply Registrar, Graduate School, and International Center requirements.
Demonstrated proficiency with office productivity software (e.g., word processing, spreadsheets, email/calendar tools) and the ability to learn new systems.

Responsibilities

Manage course logistics, scheduling, and facilitating classroom/exam requests for the department.
Oversee registration, waitlists, and enrollment monitoring for courses.
Facilitate on-time grade collection and submission.
Maintain student and course records in UF systems (e.g., PeopleSoft, GIMS).
Track undergraduate and graduate student progress, milestones, and forms.
Support graduate admissions by tracking materials and communicating with applicants.
Provide front-line customer service and route department inquiries.
Assist with calendar management, meetings, and academic events.
Provide backup coverage for other administrative functions as needed.