Academic and Admissions Advisor

Brigham Young University • Provo, UT

2d • $32 - $42

About The Position

The Academic and Admissions Advisor works in BYU Continuing Education Classroom Programs, guiding prospective and current FlexGE, Bachelor of General Studies (BGS), Visiting Students, concurrent high school, and post-baccalaureate students through admissions, academic planning, ongoing support, and graduation preparation. The advisor helps students overcome challenges, achieve their goals, and make the most of the BYU experience, working with students, faculty, and administration. The role supports a diverse student population, including students who study at a distance, and encourages students to grow in the Aims of a BYU Education.

The position carries out daily department operations and special assignments, including possible participation on the FlexGE and/or BGS financial assistance committee and gathering information from BGS capstone submissions for program assessments. Work is required in Provo and Salt Lake. The CE Advisement Center’s mission is to support and educate students in fulfilling their goals through the Mission and Aims of BYU; its vision is to guide each student to academic success and personal development. This is a part-time position of 28 hours per week.

Requirements

• Firm commitment to the mission of BYU.
• One of the following qualification paths: bachelor’s degree and 2 years of advisement experience; master’s degree in relevant areas, graduate coursework in counseling/advising and career theory, and 1 year of advisement experience; or advisement certification (or equivalent graduate coursework) and 0–3 years of advisement experience.
• Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend to be hired and remain in the position.
• All employees must abide by the university’s Honor Code and Dress & Grooming Standards.
• Successful candidates are expected to support and contribute to BYU’s academic and religious missions.

Nice To Haves

• Master’s degree in advisement or counseling and 3 or more years of advisement experience.
• Master’s degree in a relevant area, graduate work in counseling/advising, and 3 or more years of advisement experience.

Responsibilities

• Advise a diverse caseload of approximately 420 students and their families on academic planning, admissions requirements, transfer credit, curriculum, registration, financial aid, career goals, and pathways to graduation.
• Build trusting relationships and provide proactive, empathetic support to students facing academic or personal challenges, including nontraditional distance learners and students with learning disabilities.
• Develop retention strategies, review progression data, and conduct monthly outreach to improve student persistence and completion, including for first-generation and Early Alert students.
• Evaluate degree progress and graduation readiness, and review academic plans, registration holds, petitions, transfer credits, curriculum exceptions, and special requests.
• Make recommendations affecting admission, academic standing, retention, and degree completion.
• Apply university policies and judgment to student petitions and substitutions; serve as the first decision-maker on BGS-specific petitions and participate in GE petition decisions.
• Create Academic Improvement Plans, support strategic registration, approve capstone registration, and guide students in exploring graduate school and licensure programs.
• Connect students with faculty, university offices, CES schools, programs, and resources; research and explain financial aid, scholarships, and FlexGE or BGS assistance.
• Learn and apply Appreciative Advising and Designing Your Life models within the first year; maintain advisement records, develop student materials, and research effective advising practices.
• Support Advisement Center initiatives, admissions, graduation clearance, convocation, and other student experience efforts while following NACADA standards and BYU expectations.
• Assess prospective students’ eligibility and program fit for FlexGE, BGS, and Visiting Student programs; review academic history, transfer coursework, requirements, and circumstances, and process provisional acceptance or denial.
• Help prospective and current students plan for admission and graduation, select program emphases, understand remaining requirements, identify degree pathways, and obtain approval of graduation plans.
• Collaborate with Graduation Evaluation, the Transfer Office, college advisement centers, CE partner schools, and university colleagues to resolve course requirements and support students.
• Contribute to committees, training, conferences, workshops, recruitment events, and university advising materials; maintain professional knowledge and recommend policies and procedures that meet university standards.
• Support department operations by processing student discontinuances, researching and recommending service improvements, assisting with scholarships, advisor training, supervision, and staff coverage, preparing assessment feedback, and participating in CE events and conferences.
• Participate in special assignments such as the FlexGE and/or BGS financial assistance committee and gathering information from BGS capstone submissions for program assessments.

Benefits

• BYU automatically contributes 8% to a 401(k) at no cost to the employee; if the employee contributes 5%, BYU adds an additional 4%. Rehires may qualify for different retirement plans.
• Employee assistance program available to the employee and all household members.
• May be eligible for tuition benefits after two years.
• Access to the library.
• Free on-campus parking.
• Free UTA passes for employees, spouses, and qualified dependents.
• Discounts at the BYU Store and for many BYU events.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level