Academic Administrative Assistant

San Francisco Friends School•San Francisco, CA

3d•$28 - $37•Onsite

About The Position

San Francisco Friends School is a K-8 independent school founded in 2002 on the Quaker values of simplicity, integrity, mutual respect, service to others and peaceful problem-solving. The school is located in the Mission District. We are seeking a full-time 12 month academic administrative assistant to begin on or around August 1, 2026. The Academic Administrative Assistant is responsible for providing administrative support for K-8 programs at SFFS, with a particular emphasis on providing support for the Director of Community and Belonging and academic administrators (primarily the two Division Heads). This role will attend to routine administrative program support, as well as be adaptable to the evolving administrative needs of the school.

Requirements

Bachelor’s degree or equivalent, with 2 or more years of relevant administrative experience
Experience with Google Suite (mail, calendar, docs, etc.), Microsoft Office Suite, and work with databases (Veracross)
Trained or willing to train in First Aid
Background check, fingerprinting and pass TB screening

Nice To Haves

Spanish speaker is a plus
Flexibility to work occasional evenings/weekends/overtime during busy times
Ability to work independently and as a collaborative team member
Professional demeanor, with ability to remain poised under pressure
Discretion and ability to handle confidential information and situations, ability to exercise judgment and prioritize work
Ability to work equally well with a diversity of constituents including students, parents, faculty, staff, administrators, alumni and vendors

Responsibilities

Support academic leadership with day-to-day administrative tasks
Support and work with academic administrators on major school events, including attendance at evening events, such as Back to School Night, 8th Grade Graduation, etc.
Coordinate with academic administrators to implement student-centered events such as Parent/Guardian Conferences, Portfolio Days, Presentation Night, etc.
Coordinate with academic administrators to implement student-centered projects such as service learning, field trips and overnight trips
Assist academic administrators and faculty/staff clerks with scheduling and organization around all school faculty and staff meetings, such as Opening & Closing Meetings and Professional Development Days, etc.
Manage student transcript requests
Support management of student records for accuracy and completeness for all Lower School and Middle School grading periods
Partner with the High School Transition Coordinator to support the HS process with academic documents
Assist the Director of SIS & Data Operations with content collection for various portals, data migration projects, forms, etc.
Assist the Division Heads to support the academic progress reporting process
Work with academic administrators to provide organization and administrative support for special projects as needed
Assist with meetings related to the academic administration, such as share agendas, take notes, calendaring, etc.
Support academic administrators on school communications throughout the year
Consider upcoming events and help to coordinate with academic administrators
Assist the Director of SIS & Data Operations with database maintenance (e.g. duplicate records)
Assist academic administrators by supporting new family/student orientations and ongoing communications
Support the academic administrators in the hiring process, managing resumes, interview schedules and visits
Support academic administrators in creating onboarding events for families, students and teachers new to SFFS
Perform other duties as assigned