Academic Administrative Assistant - English Department

Williams College, London • Williamstown, MA

2d • $25 - $28 • Hybrid

About The Position

The English Department at Williams College is seeking an Academic Administrative Assistant to oversee the day-to-day operations of the department. This role involves working closely with the Chair and faculty, as well as supporting students. The department aims to provide excellent education in literature and culture, support faculty research and teaching, and foster a strong academic community. The Academic Administrative Assistant will support these goals under the supervision of the department chair, performing a wide range of administrative duties. This position serves as the primary point of contact for faculty and students. Williams College is committed to building a diverse and inclusive community.

Requirements

• Associates degree or equivalent is required.
• Between 2-5 years of relevant experience is required.
• Attention to detail, strong organizational, problem-solving, and communication skills.
• Excellent word processing and data entry; financial record keeping and budgeting skills.
• Proofreading and editing skills.
• Willingness and the ability to learn new software as necessary, including to help keep departmental website up to date.

Nice To Haves

• Experience with Workday, Google Office Suite, Microsoft Office, and Adobe is preferred.

Responsibilities

• Serve as primary point of contact and information resource for students and visitors
• Monitor and manage departmental budgets and expenditures
• Assist department chair in various administrative tasks and maintain records
• Submit course offerings, organize classroom assignments, and course evaluations
• Assist in staff and faculty recruitment and hiring process (e.g. arranging advertisements for position, organize campus visits by candidates), manage the employment of student teaching assistants
• Manage departmental communications, including email, website, and social media
• Organize publicity, travel, and arrangements to support guest lecturers and unit programming events, including maintaining various calendars, and arranging travel, accommodations, and itineraries
• Maintain confidential materials used in faculty evaluations and the preparation of materials for reports and record keeping
• Facilitate general office duties (ie. request work orders, contact external vendors, oversee printers, assist with course preparation, order supplies)

Benefits

• Robust benefits package designed to support you in your work and overall health and wellness
• Tuition assistance
• Excellent benefits
• A warm and welcoming professional environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree