Academic Administrative Assistant

Fort Hays Tech | North Central • Beloit, KS

15h • Hybrid

About The Position

The Academic Administrative Assistant reports to the Vice President of Students and Instructional Services, and supports the academic team including the Dean of Instruction and the Registrar. The Academic Administrative Assistant works with the Academic team with reporting, systems management, and the creation of documents. This position is a front-facing, welcoming guests to campus and may provide front-line customer service as needed.

Requirements

• Associate’s Degree preferred
• Demonstrated understanding of, and a commitment to: the college mission and purpose; teaching and learning; high academic standards; and, student success
• Knowledge and experience using integrated software systems and Microsoft applications (with proficiency in MS Word, Outlook, , Excel, PowerPoint and Teams)
• Ability to work effectively with a diverse student population
• Demonstrated organizational skills with attention to detail
• Oral and written communication skills
• Pre-employment background screening

Responsibilities

• Regular attendance and timeliness
• Provide high quality, student focused, customer service
• Assist in maintaining and updating student information in College systems including transcriptions, records, documents, etc.
• Support the Registrar in preparation of degree audit
• Assist with preparation for commencement and diploma preparations
• Assist in preparation of state and federal reports
• Assist in the management of academic systems, such as the online bookstore and other software applications.
• Schedule and organize routine meetings
• Prepare meeting minutes as applicable
• Collect and compile information for inclusion in reports
• Assist with the publication and maintenance of academic handbooks and the college catalog
• Answering incoming calls and taking/relaying messages when appropriate
• Serve on college wide committees as needed or assigned.
• Maintains confidentiality of information exposed to in the course of business regarding students, supervisors or other employees
• Other duties as assigned by the Vice President of Students and Instructional Services.

Benefits

• Salary commensurate with education and experience.
• Comprehensive medical benefits package.
• Section 125 Cafeteria Benefit Plan.
• Kansas Public Employees Retirement System (KPERS).
• Paid sick leave and personal leave.
• Paid Parental Leave Program for eligible employees.
• Employee tuition assistance opportunities.
• Tuition reimbursement for eligible educational expenses in accordance with college policy.
• Opportunities for professional growth and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree