Academic Administrative Assistant, Allied Health

Pensacola State College•Pensacola, FL

10d•Onsite

About The Position

The Academic Administrative Assistant position is a full-time career service position. In providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head, the Academic Administrative Assistant must develop a thorough knowledge of the academic programs, student services, and College processes related to the department. The Academic Administrative Assistant maintains standards of confidentiality and privacy in accordance with the Family Educational Rights and Privacy Act (FERPA) and the College; creates, manages, and executes budget expenditures upon approval by the department head; processes payroll and personnel documents; maintains, records, and processes departmental and College-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Academic Administrative Assistant works effectively in a fast-paced, high-volume environment, adapting quickly to the needs of visitors to the departmental office and juggling multiple tasks, all while demonstrating professionalism and providing quality customer service; follows simple and complex written and verbal instructions; and performs other duties as assigned. The position may require availability to work flexible hours, including some evenings. This position is located on the Warrington Campus and reports to the Department Head, Allied Health.

Requirements

Bachelor’s degree or associate degree and two years of related experience.
Demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting.
Internet navigation skills.
Successful results of a criminal background check.
Meet the requirements of § 435.04(2), Florida Statutes, related to background investigations.
Disclose any adverse information contained in the background investigation at the time of submitting the employment application.

Responsibilities

Provide administrative support to departmental staff, faculty, and students.
Develop a thorough knowledge of academic programs, student services, and College processes related to the department.
Maintain standards of confidentiality and privacy in accordance with FERPA and the College.
Create, manage, and execute budget expenditures upon approval by the department head.
Process payroll and personnel documents.
Maintain, record, and process departmental and College-related forms and reports.
Develop and maintain office files and correspondence.
Monitor, order, and process requisitions for department materials and supplies.
Operate office equipment.
Schedule appointments and meetings.
Assist with preparation of the annual budget.
Work effectively in a fast-paced, high-volume environment, adapting quickly to the needs of visitors to the departmental office and juggling multiple tasks, all while demonstrating professionalism and providing quality customer service.
Follow simple and complex written and verbal instructions.
Perform other duties as assigned.