A/P Support Specialist

Republic Services•San Jose, CA

1d•$25 - $35•Onsite

About The Position

With general supervision, the Accounts Payable (A/P) Support Specialist is responsible for overseeing the purchase order process from the order phase through the receiving phase, including exception handling when necessary. The A/P Support Specialist will be the primary liaison between field operations and centralized A/P processing.

Requirements

Experience with Ariba systems (or another electronic procure-to-pay system).
Basic understanding of Sarbanes Oxley 404 guidelines.
Knowledge of accounts payable and purchasing functions.
Intermediate proficiency with Microsoft Office, including Word and Excel.
Ability to communicate effectively with internal and external customers
High school diploma or GED.
Minimum of two years of related experience in an office environment that provided a general understanding of accounting and a thorough understanding of purchasing and accounts payable.

Responsibilities

Coordinates and creates requisitions for orders for the assigned divisions.
Understands basic accounting and ensures proper general ledger account coding for purchases.
Coordinates with Environmental and/or Landfill Managers when creating requisitions for more complex post-collection orders.
Negotiates payment terms and discounts with local vendors and proposes ideal options for payment method (check, ACH, PCard).
Coordinates bidding and selection for local goods or services for which no preferred provider exists.
Escalates purchasing consolidation opportunities to Procurement.
Works with various field organization levels on their purchasing needs.
Utilizes preferred vendors when fulfilling sourcing requests.
Submits vendor add or change requests to Corporate and ensures all proper paperwork is attached, including certificate of insurance and W9 form.
Acts as the primary liaison between multiple divisions and centralized AP processor and follows-up on outstanding escalation items.
Researches and resolves assigned exceptions identified during the invoice reconciliation process (IR); reconciles IRs accordingly.
Monitors and facilitates the receiving of goods or services on a daily basis and follows-up with division personnel in a timely manner.
Identifies error trends, researches root cause for errors and works with others in the business unit to implement preventative solutions.
Scans and sends locally received invoices to the centralized processor when necessary.
Organizes and distributes checks that are mailed directly to the division.
Helps monitor and manage ePro reporting.
Assists controllers with month-end accrual and regularly reviews to clear issues and exceptions.
Takes responsibility to understand work assignments and takes initiative to consult management when task or assignment is unclear.
Adheres to Company policies and procedures, including ensuring compliance with levels of authority policy.
Serves as back up for fellow employees in the same role.
Performs other job-related duties as assigned or apparent.