A/P Specialist

Federal Signal Openings•Elgin, IL

1d•Onsite

About The Position

This role is responsible for keying vendor invoices into the system with accuracy and speed. This includes invoices for inventory, utilities, services, check requests, and expense invoices. The position also involves maintaining physical and electronic files, researching and resolving unvouchered receipts, analyzing vendor statements, and addressing vendor inquiries. The A/P Specialist will proactively partner with Purchasing, Receiving, and other departments to resolve invoice discrepancies. Additionally, this role assists in the payment process, including reviewing invoices over $10k, processing wire payments, approving positive pay files, mailing checks, and voiding checks as needed. Other duties, assignments, and special projects may also be assigned.

Requirements

High School degree required
Minimum two years Accounts Payable experience
Must have a high degree of accuracy and be detail oriented
Good communication skills, both written and verbal
Retain and adhere to a high level of confidentiality
Ability to understand and follow internal control procedures
Can effectively multi-task and demonstrates strong organizational skills
Ability to demonstrate basic accounting skills
Daily working knowledge of Excel and comfortable with file uploads
Ability to work under pressure; meet deadlines; resolve problems utilizing effective time management

Nice To Haves

Associates degree a plus with some accounting coursework is desired
Experience working on JD Edwards system a plus

Responsibilities

Key vendor invoices into system with a high degree of accuracy and speed.
Maintain both physical and electronic files for processed invoices.
Research and resolve unvouchered receipts as required.
Analyze/review vendor statements for outstanding invoices and open credits.
Work directly with vendors to resolve vendor inquiries.
Proactively partner with Purchasing, Receiving, and other departments to resolve invoice discrepancies.
Assist in the payment process including review of invoices over $10k, processing wire payments at the bank, approving positive pay files, mailing checks, and voiding checks as needed.
Perform other duties, assignments and special projects as assigned.