A/P Clerk, Food and Beverage
About The Position
We are seeking a detail-oriented and motivated Accounts Payable Clerk to join our accounting team. This role is responsible for processing high volumes of vendor invoices, reconciling statements, and ensuring timely and accurate payments. The ideal candidate thrives in a fast-paced environment, is highly organized, and can effectively manage multiple priorities. Strong attention to detail, numerical accuracy, and the ability to collaborate across departments are essential for success in this role. This is an excellent opportunity for a professional looking to grow within a dynamic organization and contribute to a high-performing accounting team. Candidates with food and beverage industry experience are strongly encouraged to apply.
Requirements
- Minimum of 3 years of accounts payable experience, preferably within the food and beverage industry
- Strong mathematical, analytical, and problem-solving skills
- Ability to communicate effectively and collaborate with all levels of the organization
- Proven ability to multi-task, prioritize, and manage time effectively in a high-volume environment
- Strong attention to detail and commitment to accuracy
- Ability to follow instructions, adapt quickly, and learn new systems efficiently
- Proficiency with office equipment, including scanners, copiers, and printers
- Proficient in Microsoft Office Suite, particularly Excel and Word
Nice To Haves
- Experience with Restaurant365 and QuickBooks Online preferred
Responsibilities
- Collect, review, and enter invoices from various sources; scan and upload invoices into the accounts payable system
- Perform three-way matching of invoices to purchase orders and receiving documentation
- Ensure accurate general ledger coding and compliance with company policies and procedures
- Maximize available vendor discounts and identify cost-saving opportunities
- Research and reconcile vendor discrepancies, including open credits, manufacturer rebates, and advertising co-op programs
- Process daily check requests, including utilities, rush payments, and other time-sensitive transactions
- Assist with weekly check runs, including preparation, mailing, and documentation after management approval, either by paying check or ACH
- Ability to establish vendor via ACH payments
- Build and maintain strong vendor relationships; respond to inquiries regarding payments, past due invoices, and discrepancies
- Maintain strict confidentiality of company financial data, vendor information, and proprietary records
- Support special projects and perform additional duties as assigned by management
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
