A&D Administrative Assistant

S. A. Comunale Co.•Harrisburg, PA

3d•Onsite

About The Position

S.A. Comunale is seeking an A&D Administrative Assistant to provide administrative support to the A&D Harrisburg Branch. This role involves general clerical, purchasing, inventory, and accounting responsibilities, as well as project-based work. The ideal candidate will project a professional company image through in-person and phone interactions. Other duties may be required as assigned by the Director of Fire Alarm and Suppression Systems and Field Supervisor.

Requirements

High School Diploma or GED is required.
3+ years’ administrative experience is required.
Light accounting experience is required.
Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required.
Knowledge of general office machines and telephone systems is required.

Nice To Haves

Previous construction industry experience is a plus.
Dispatching experience in a service environment is a plus.

Responsibilities

Assisting accounts receivable, including tracking past due accounts for the Alarm Division.
Maintaining all records in Falcon, including open tickets, creating new sites, and printing monthly work orders for all eastern alarm technicians.
Distributing and tracking national accounts for the Alarm Division.
Taking incoming service calls and distributing them to alarm technicians.
Assisting in billing and accruals for the Alarm Division.
Processing payroll for alarm technicians, including obtaining employee time information, submitting time information to the Payroll department, and checking the edit listing before the check run.
Preparing quotes.
Mailing, faxing, photocopying, answering phones, and filing as needed.
Assisting the Field Supervisor with scheduling manpower for alarm technicians.
Attending weekly alarm and detection meetings and taking notes.
Dropping off bids and running errands as needed.
Ordering material and equipment for Alarm and Detection.
Picking up or dropping off permits as needed.
Maintaining records of licensing and certifications for assigned personnel for the Alarm Division.
Assisting in any issues or corrections needed by the Corporate Branch for the Alarm Division.
Handling customer requests for the Alarm Division.
Sending monthly CIP reports.
Updating the daily Google calendar for fire alarm technicians.
Submitting and coding credit card receipts and statements for the Alarm Division.
Processing subcontracts and new monitoring contracts for the Alarm Division.
Reviewing daily monitoring accounts and updating account information as needed.