401K Administrator

STA Family of Companies•Wall Township, NJ

5d•Onsite

About The Position

The 401K Administrator assists with the day-to-day administration of the company’s retirement plan and supports the benefits team’s broader benefits program. The role serves as a primary contact for plan administration, compliance, and employee support, with a focus on retirement plan management, funding arrangements, and data-driven HR processes. The position is based in Wall Township, New Jersey, and is full-time, Monday through Friday, and exempt. The stated salary range is $64,000–$72,000, based on experience. The administrator works with employees, retirement plan vendors and recordkeepers, the benefits team, payroll, and Human Resources to coordinate plan processes, resolve issues, support enrollment, and ensure accurate contributions, payments, reporting, and compliance. Union 401(k) plan experience is a plus.

Requirements

At least 4 years of 401(k) plan benefits administration experience.
High school diploma, associate’s degree, or bachelor’s degree in Human Resources or a related field.
Experience managing benefits across multiple states or locations.
Proficiency in Microsoft Outlook and Word.
Expert-level Excel skills, including pivot tables, VLOOKUPs, and formulas.
Knowledge of applicable federal and state regulations, filing requirements, and compliance requirements.
Excellent written and verbal communication skills.
Ability to work with data and run and analyze reports.
Proven analytical and critical-thinking ability.
Trustworthiness, confidentiality, initiative, and flexibility.
Professional demeanor, self-motivation, and a commitment to delivering benefits services.

Nice To Haves

Union 401(k) plan experience.
UKG UltiPro experience.
Benefits Prime experience.
Experience with HRIS systems, particularly UKG (UltiPro) and Benefits Prime.

Responsibilities

Manage funding for the 401(k) plans.
Support maintenance and administration of 401(k) plan processes and resolve time-sensitive benefits issues.
Support employees during annual enrollment, including co-facilitating information sessions, responding to questions and escalations, and working with recordkeepers and third-party administrators to resolve issues.
Coordinate with benefits vendors on detailed employee issues and serve as a liaison between vendors, field Human Resources, and Payroll.
Coordinate daily 401(k) benefits processing.
Provide consultative support to current and former employees regarding 401(k) plans.
Ensure timely and accurate processing of contributions and payments with the plan provider.
Perform audits, testing, and filings to ensure accurate plan administration.
Run standard UKG reports and create ad hoc reports for audits or analysis supporting 401(k) compliance.
Plan and administer employee enrollment activities for new hires, annual enrollment, enrollment changes, and terminations related to 401(k) benefits.
Assist with loan, hardship, and distribution reviews and processing.
Review census data and determine employee eligibility and participation.
Assist with contribution calculations and asset reconciliation or trust accounting.
Work closely with retirement vendors, the benefits team, Payroll, and HR.
Perform other duties as assigned.