401K Administrator

Birnie Bus Service, Inc•Wall Township, NJ

6d•$64,000 - $72,000•Onsite

About The Position

The 401K Administrator assists with the day-to-day functions of the company’s retirement plan and supports the benefits team in administering the comprehensive benefits program. The position serves as a primary contact for plan administration, compliance, and employee support, with a focus on retirement plan management, Union 401(k) plans, funding arrangements, and data-driven HR processes. The role is full-time, Monday through Friday, exempt, and based in Wall Township, New Jersey. The salary range is $64,000–$72,000, based on experience. The position works with retirement-plan vendors, benefits, payroll, and HR teams to handle employee enrollments and changes, contributions and payments, plan questions, reporting, audits, testing, filings, and compliance. The administrator also supports employees and former employees with 401(k) matters and helps resolve time-sensitive benefits issues.

Requirements

At least 4 years of 401(k) plan benefits administration experience.
High school diploma, associate degree, or bachelor’s degree in Human Resources or a related field.
Experience managing benefits across multiple states or locations.
Proficiency in Microsoft Outlook, Excel, and Word; advanced Excel skills, including pivot tables, VLOOKUPs, and formulas, are required.
Knowledge of pertinent federal and state regulations, filing requirements, and compliance requirements.
Excellent written and verbal communication skills.
Strong technical ability and proficiency with Microsoft Office.
Comfort with data and running and analyzing reports.
Demonstrated analytical and critical-thinking ability.
Trustworthiness, confidentiality, initiative, and flexibility.
Professional demeanor, self-motivation, and commitment to professional excellence.

Nice To Haves

Experience with Union 401(k) plans.
UKG UltiPro experience.
Experience with the Benefits Prime HRIS system.
Passion for delivering benefits services and a can-do attitude.

Responsibilities

Manage funding for the 401(k) plans.
Support maintenance and administration of 401(k) benefit plan processes and resolve time-sensitive benefits issues.
Support employees during Annual Enrollment, including co-facilitating information sessions, answering questions and escalations, and working with recordkeepers and third-party administrators to resolve issues.
Work with STA benefits vendors on detailed employee issues and serve as a liaison between vendors and field Human Resources and Payroll.
Coordinate daily 401(k) benefits processing.
Provide consultative support to current and former employees regarding 401(k) benefit plans.
Ensure timely and accurate processing of contributions and payments with the plan provider.
Perform audits, testing, and filings to ensure accurate plan administration.
Run standard UKG reports and create ad hoc reports for audits and analysis supporting 401(k) benefits compliance.
Plan and administer employee enrollment activities for new hires, annual enrollment, enrollment changes, and terminations related to 401(k) benefits.
Assist with loan, hardship, and distribution reviews and processing.
Review census data and determine employee eligibility and participation.
Assist with contribution calculations and asset reconciliation and trust accounting.
Work closely with retirement vendors, the benefits team, payroll, and HR.
Perform other duties as assigned.