311 Call Center Representative

City of Denton • Denton, TX

2d • Onsite

About The Position

Responsible for coordinating the City of Denton’s emergency and non-emergency activities with the customers and utility crews to ensure the best service possible. Utilize the Customer Relationship Management (CRM) software and other work force management applications to manage workload and dispatch appropriate crews to respond to customer needs.

Requirements

• High School Diploma or equivalent; and, Four (4) years’ experience in utility dispatch, customer service, call center, or related field, OR Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.
• Knowledge of applicable laws and regulations, as well as City of Denton policies and Procedures.
• Knowledge of the City of Denton streets and neighborhoods.
• Skill in identifying moderate problems and implement solutions.
• Skill at an intermediate level, working with Microsoft Office 365, and other software systems to complete work.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Skill in providing exceptional service to internal and external customers.
• Ability to work independently to manage multiple work tasks while balancing competing priorities with attention to detail and in a fast-paced environment.
• Ability to establish and maintain effective interpersonal relationships.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to handle records and moderate situations of a confidential nature.
• Ability to handle difficult and stressful situations with professional composure and confidentiality.
• Ability to be flexible and adaptable to changing work environment to facilitate/accomplish needed activities.
• Ability to document all adjustments necessary and approved to complete the project.
• Ability to communicate effectively, both in oral and in written forms, speak publicly, and listen intently to other points of view.
• Ability to meet Quality Assurance Requirements and other key performance metrics for the call center.
• Must have and maintain a valid Class “C” Driver’s License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class “C” driver’s license and state required minimum automobile liability insurance within 90 days of hire per state law).
• Must pass a drug test, driver’s license check, criminal history background check and social security number verification.
• Follow established safety procedures and techniques to perform job duties including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to the supervisor.
• Regular and punctual attendance at the worksite is required for this position.
• Must be able to work onsite rotating 12-hour shifts, including nights, weekends, holidays, and overtime.
• Maintains emotional control under stress; works with frequent interruptions.

Responsibilities

• Receives incoming calls, emails, and/or work request from internal and external customers through a Customer Relationship Software.
• Research internal and external stakeholder concerns, seek and provide resolution to the request; dispatch crews, as appropriate.
• Utilize the Workforce Management software to appropriately track customer requests; respond, and dispatch City of Denton resources, appropriately.
• Process, log, and file all necessary work orders in the appropriate work database.
• Assist with projects and performs back-office assignments, as needed.
• Assist peers with questions, errors, and escalated customer issues.
• Maintain telephone contact with the department and responds to emergencies at all hours, as necessary.
• Maintain all files and records, classify and index per Standard Operator Procedures (SOPs); prepare, and submit reports, as appropriate.
• Perform system and file maintenance functions, including but not limited to, accurately storing, and retrieving records, completing file searches, audit and update data, route information as appropriate; contact leadership and/or vendor to troubleshoot issues, as needed.
• Serve as Subject Matter Expert on City of Denton non-emergency services and customer request resolution processes.
• Preform regular radio-based safety checks for dispatched crews; contact leadership if unable to reach dispatched crew after identified time frame.

Benefits

• Medical, dental, and vision coverage in addition to life and disability insurance plans
• Employee Health Clinic
• Paid Vacation Days and Paid Holidays
• Retirement Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED