1099 Transaction Coordinator / Admin

Side•New York, NY

2d•Remote

About The Position

Side is a real estate startup that pioneered the concept of brokerage-as-a-service to help top real estate professionals create and run their own companies without having to operate a brokerage. Our proprietary platform makes the real estate transaction process far more efficient for both agents and home buyers/sellers. Side is led by experienced industry professionals and world-class engineers who develop technology designed to improve agent productivity and enhance the client experience. The company is backed by over $300 million in funding from top-tier venture capital firms. Headquartered in San Francisco, Side currently operates in 16 states, with plans to expand nationwide in the coming years. We were named Company of the Year by Inman News and a Most Innovative Company of 2022 by Fast Company. At Side, you’ll have the opportunity to collaborate and innovate your way to success. Becoming an inSider means that you’ll be empowering business leaders to become business owners, all while forging your own path with like-minded entrepreneurs. Join us at Side and own your career, your impact, and your life! All Limited Administrative Coordinators working with Side agents are expected to deliver exceptional service, which includes monitoring communications and responding promptly during standard business hours. Side's platform enables Administrative Coordinators and our service team to offer expanded services beyond what is traditionally available to agents, ensuring a superior and seamless experience. All Administrative Coordinators servicing Side agents are Side Certified. This designation confirms that each Administrative Coordinator has completed comprehensive training on all technology platforms utilized at Side and is held to the highest standards of client service and professional excellence.

Requirements

3+ years as a Transaction Coordinator or Administrator
Hands on Transaction Coordinator experience in NY required
2+ years in a remote setting
Ability to multi-task
2+ years in Real Estate industry
Real Estate License required
Experience in creating Board Packages and managing the process from beginning to end
Strong knowledge and experience with Co-Op transactions

Responsibilities

Monitor communications and respond promptly during standard business hours.
Create the exclusive listing agreement and all associated disclosures.
Confirm owner(s) of public record, download and upload proof to the Side app.
Create and circulate final documents for execution via DocUSign.
Upload final executed agreements and disclosures into Side App/Compliance Review.
Coordinate obtaining Offering Plan & Financials from the seller or purchase from the management company.
Enter listing information, including all digital assets, into the RLS and/or MLS.
Create a transaction memorandum (deal sheet) to send to the other agent and both attorneys.
Follow up with the attorney to ensure attorney has all documents necessary to produce a fully executed contract (includes due diligence materials).
Provide redlining assistance, upon request.
Create (or complete listing agent’s version) a transaction memorandum (deal sheet) to send to the other agent and both attorneys.
Collect and upload all required documents into Side App/Compliance Review Tool as they receive fully executed items.
Contact the buyer's lender (or agent if we rep the seller) to schedule appraisal/obtain appraisal date/time.
Continuously connect and follow up with lender/attorney/agent to make sure all parties are on the same page and tasks are completed on time.
Obtain final financing approval documents for closing and send to attorney (if we represent the buyer).
Order home warranty, if applicable.
Coordinate closing details once clear to close has been received from attorney, including confirming closing date, scheduling final walk-through, and arranging keys for closing.
Request broker demand to be sent to attorney once closing is scheduled.
Work with agent and purchaser to collect materials to build the board package.
Enter information into BoardPackager or onto to Board-required documents otherwise for agent’s review.
Coordinate delivery of board package to the board.
Coordinate buyer’s board interview once scheduled.
Contact managing agent to get approval or denial letter after board approval.