1099 Transaction Coordinator / Admin

Side • New York, NY

3d • Remote

About The Position

At Side, we believe everyone should own their path. Side is a real estate startup that pioneered the concept of brokerage-as-a-service to help top real estate professionals create and run their own companies without having to operate a brokerage. Our proprietary platform makes the real estate transaction process far more efficient for both agents and home buyers/sellers. Before Side, exceptional real estate agents had two choices: You could join an antiquated traditional brokerage, relinquish control of your business, and pay hefty fees for marginal value. Or you could start your own independent brokerage, massively increase your liability, and take on the burden of running your own back office. We created a third option: Own your own business and run it on the Side platform. Agents get to focus on what they do best — selling real estate — while Side operates in the background to facilitate their transactions, and help them grow. Side is led by experienced industry professionals and world-class engineers who develop technology designed to improve agent productivity and enhance the client experience. The company is backed by over $300 million in funding from top-tier venture capital firms, including Coatue, Tiger, D1, Sapphire, Trinity, and Matrix. Headquartered in San Francisco, Side currently operates in 16 states, with plans to expand nationwide in the coming years. We were named Company of the Year by Inman News (the leading industry publication) and a Most Innovative Company of 2022 by Fast Company. At Side, you’ll have the opportunity to collaborate and innovate your way to success. Becoming an inSider means that you’ll be empowering business leaders to become business owners, all while forging your own path with like-minded entrepreneurs. Join us at Side and own your career, your impact, and your life! All Limited Administrative Coordinators working with Side agents are expected to deliver exceptional service, which includes monitoring communications and responding promptly during standard business hours. Side's platform enables Administrative Coordinators and our service team to offer expanded services beyond what is traditionally available to agents, ensuring a superior and seamless experience. All Administrative Coordinators servicing Side agents are Side Certified. This designation confirms that each Administrative Coordinator has completed comprehensive training on all technology platforms utilized at Side and is held to the highest standards of client service and professional excellence.

Requirements

• 3+ years as a Transaction Coordinator or Administrator
• Hands-on Transaction Coordinator experience in NY required
• 2+ years in a remote setting
• Ability to multi-task
• 2+ years in Real Estate industry
• Real Estate License required
• Experience in creating Board Packages and managing the process from beginning to end
• Strong knowledge and experience with Co-Op transactions
• Background and DRE license check required

Responsibilities

• Monitor communications and respond promptly during standard business hours.
• Create exclusive listing agreements and associated disclosures using appointed forms.
• Confirm owner(s) of public record and upload proof to the Side app.
• Create and circulate final documents for execution via DocUSign.
• Upload final executed agreements and disclosures into Side App/Compliance Review.
• Coordinate obtaining Offering Plan & Financials from the seller or purchase from the management company (if representing the seller).
• Enter listing information, including all digital assets, into the RLS and/or MLS.
• Create a transaction memorandum (deal sheet) to send to the other agent and both attorneys.
• Follow up with the attorney to ensure they have all necessary documents for a fully executed contract, including due diligence materials.
• Provide redlining assistance upon request.
• Collect and upload all required documents into Side App/Compliance Review Tool as they receive fully executed items.
• Contact the buyer's lender (or agent if representing the seller) to schedule appraisal/obtain appraisal date/time.
• Continuously connect and follow up with lender/attorney/agent to ensure all parties are on the same page and tasks are completed on time.
• Obtain final financing approval documents for closing and send to attorney (if representing the buyer).
• Order home warranty, if applicable.
• Coordinate closing details once clear to close is received from the attorney, including confirming closing date, scheduling final walk-through, arranging keys for closing, and requesting broker demand.
• Work with agent and purchaser to collect materials to build the board package for Co-op/Condo (Buyer Rep).
• Enter information into BoardPackager or onto Board-required documents for agent’s review.
• Coordinate delivery of board package to the board.
• Coordinate buyer’s board interview once scheduled.
• Contact managing agent for approval or denial letter after board approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed