Youth Aid Panel Assistant Coordinator

Montgomery County•Norristown, PA

1d•Onsite

About The Position

The Youth Aid Panel (YAP) Program offers an alternative to formal juvenile court proceedings for criminal infractions, allowing juveniles to avoid a criminal record. The program aims to prevent future involvement with the juvenile justice system by engaging community volunteers on Youth Aid Panels. The YAP Assistant Coordinator plays a crucial role in supporting the YAP Director with program coordination, administrative tasks, and community outreach. This includes identifying and visiting new community service sites, screening referrals, assigning cases, managing paperwork, coordinating community service and service provider information, data entry, liaising with police departments, organizing trainings, updating program materials, and developing marketing collateral. The Assistant Coordinator is responsible for maintaining the YAP database, compiling statistics for reports, and undertaking special projects. A key aspect of the role involves attending and facilitating YAP volunteer training sessions, including quarterly Saturday trainings, and periodically monitoring Panel meetings, which may occur in the evenings.

Requirements

High school diploma or GED equivalency certificate.
Administrative assistance experience.
Typing and computer skills.
Proficiency with Apple products.
Proficiency with Microsoft office programs such as Word, PowerPoint, Excel, etc.
Ability to set up and conduct Zoom meetings.
Good communication and interpersonal skills.
Analytical ability.
Decision-making ability.
Ability to plan, prioritize, and demonstrate time management skills.
Problem-solving skills.
Research skills.

Nice To Haves

Two years college-level course work in criminal justice or related field preferred.
Ability to work up to four Saturdays a year to assist with and attend quarterly trainings.
Ability to work approximately 3-4 evenings a month.

Responsibilities

Maintain and monitor the YAP email.
Maintain the YAP ZOOM account and coordinate/schedule for YAP Coordinator and Panels.
Collect and monitor YAP volunteer background checks and child abuse clearances.
Screen YAP referrals for approval with background checks.
Assign approved cases to appropriate Panels.
Provide referral information and paperwork to Panel chairperson.
Coordinate assignment of case management services and attend monthly case management meetings.
Communicate with police departments regarding referrals.
Develop, locate, and screen community service sites for approval and maintain approved list.
Enter YAP data and maintain YAP database.
Maintain and updates YAP volunteer list and contact information.
Coordinate service provider information and billing.
Facilitate and assist volunteers with their responsibilities.
Schedule and attend bi-monthly roundtable meetings (evening) with Panel Chairpersons.
Schedule and attend monthly YAP volunteer education trainings (evenings), and approximately two Saturday trainings.
Assists YAP Coordinator and Deputy District Attorney with preparation of annual report and statistics.