Youth Administrative Assistant

Renovation Church•Blaine, MN

20d•Onsite

About The Position

The Renovation Youth Administrative Assistant provides organizational, logistical, and administrative support for Renovation Youth Ministry. This role helps create excellent environments for students, parents, volunteers, and leaders by overseeing ministry systems, event logistics, communication, attendance tracking, and operational support. This position is part-time working about 15 hours per week. The pay rate for this role is $18 per hour.

Requirements

Personal, growing, and mature relationship with Jesus Christ
Demonstrates consistent lifestyle and is of strong character
Demonstrates a humble and teachable attitude
Responsible and reliable in work and life
Agrees with Renovation Church’s statement of faith and has a strong respect for the Word of God
Be in full agreement with Renovation Church’s vision and core values
Strong organizational and administrative skills
Ability to manage multiple projects and deadlines simultaneously
Excellent written and verbal communication skills
Ability to work effectively with students, parents, volunteers, and staff
Self-motivated with strong attention to detail

Nice To Haves

Experience with Planning Center preferred
Passion for student ministry and discipleship
Systems-oriented thinker who enjoys creating organization and structure
Strong problem-solving skills
Ability to recruit, coordinate, and encourage volunteers
Flexible and willing to serve in both strategic and hands-on ministry responsibilities

Responsibilities

Oversee Planning Center Check-In systems and processes
Maintain student and family information within Planning Center
Recruit, coordinate, and support check-in volunteers as needed
Troubleshoot attendance and registration issues
Ensure accurate student records and ministry database management
Track attendance for: Middle School Ministry, High School Ministry, Bible Studies, and Small Groups.
Generate attendance reports and identify engagement trends
Assist ministry staff in using attendance data for student care and discipleship
Coordinate administrative and logistical details for youth ministry events, including: Fall Retreat, Middle School Mission Trips, High School Mission Trips, Renovation Roundup Nights, and Special events and seasonal gatherings
Responsibilities include: Registration management, transportation coordination, food planning, supply procurement, games and activity preparation, communication with parents and volunteers, and event follow-up
Maintain and update parent email lists
Assist in creating and distributing timely ministry communications, such as event information, schedules, and ministry opportunities
Develop and manage the process for first-time youth visitors follow-up
Coordinate follow-up communication with students and parents
Help create a welcoming experience for new students and families
Identify needs for additional leaders or group multiplication
Assist with student placement and leader assignments
Maintain records of group locations and meeting information