Administrative Assistant II - Youth & Young Adult, Catechesis & Evangelization

Diocese of Tucson•Tucson, AZ

8d•Onsite

About The Position

Under the direction of the Director of the Departments of Youth & Young Adult and the Director of Catechesis and Evangelization, this role is responsible for working independently in providing a wide variety of administrative support activities in the departments of both Vocations and Youth Ministries. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned. The Employee shall be a minister of the Gospel and Catholic Teaching both behaviorally while at work and in his/her personal life, adhering to the principle of living in a manner worthy of the call received.

Requirements

Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church.
Excellent communications skills, both verbal and written; excellent human relations and interpersonal skills.
Exercise courtesy to fellow employees, parishioners, and the public.
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
Ability to maintain confidentiality.
Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and evening work may be required.
Be able to type 50 WPM and be proficient with a 10-key calculator.
Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents.
Professional bearing; clean and neat personal appearance.
Ability to successfully pass a background, criminal history, and credit history check.

Nice To Haves

Bi-lingual (Spanish/English) preferred.

Responsibilities

Support the pastoral and spiritual mission of the Diocese and the Catholic Church.
Abide by Catholic principles in professional and private life, governing in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
Foster communication and work collaboratively with Priests, diocesan employees, parish employees and volunteers; provide assistance as necessary.
Display personal initiative, coordinate, facilitate, manage, and organize with timeliness and accuracy, supporting the pastoral and administrative responsibilities of the departments of Youth & Young Adult and Catechesis and Evangelization.
Receive and handle in a professional manner incoming mail, calls and visitors, screen, and handle requests for information.
Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions.
Provide secretarial support as required, including composing and typing of correspondence.
Manage, maintain, and update the online pages for the departments of Youth & Young Adult and Catechesis and Evangelization.
Manage and maintain files and records as necessary for the departments of Youth & Young Adult and Catechesis and Evangelization.
Monitor expenses, process check requests and invoices for payment as required.
Plan, organize, and execute events for the departments of Youth & Young Adult and Catechesis and Evangelization.
Work independently as a lead person and be proactive in providing administrative support as requested.
Work collaboratively in a positive, friendly, and professional manner with all employees and with others served.
Maintain and respect the privacy of the people supported.
Perform other duties as assigned.