Workplace Specialist

Revi•San Francisco, CA

40d•Hybrid

About The Position

This is a hybrid position based at our San Francisco, Ca headquarters. Revi is on the lookout for a Workplace Experience Specialist who will be the linchpin of our office's vibrancy and functionality. This role calls for a proactive and visionary person ready to lead and innovate in managing our San Francisco office's day-to-day operations, from day-to-day logistics to large-scale events and initiatives. You'll ensure our space not only meets but exceeds the standards of functionality, fostering an environment where creativity and collaboration flourish. If you are adept at orchestrating seamless operations, enhancing workplace culture, and driving team engagement through strategic initiatives, join us in shaping a space where excellence is the norm and every day brings a new opportunity to inspire.

Requirements

Based in the San Francisco/ Bay Area.
4+ years of experience in Workplace role; experience as site lead a plus
Experience in change management, administration, and vendor management
A Visionary Planner: Gifted in designing and executing innovative events & programs that captivate and engage.
Highly organized, operational, and exceptional at navigating multiple priorities, creating workflows where needed, and ensuring smooth and efficient workplace operations.
Comfort with Ambiguity and working with little to no guidance, making informed decisions, and taking initiative
Passionate Culture Builder with a desire to cultivate a workplace thatâs not only productive but also enriching and inclusive
Experience working with building management
Demonstrated success in a fast-paced, rapidly growing organization with an ability to manage competing priorities
Experience with office moves and build-outs
Data-driven with a mindset of continual improvement
Extremely detailed oriented, a sharp eye for detail, and a sense of office pride
Demonstrated success in building strong relationships cross-functionally
A strong communicator, keeping teams and stakeholders informed and up-to-date
Passion for best-in-class workplace experience and customer service
Proactive and self-motivated with the ability to set own priorities with minimal supervision; experience having remote manager a plus
A creative problem-solver, bringing innovative ideas and solutions to the table
An awesome, positive, can-do attitude - no task is too big or too small
Ability to physically stand, bend, squat, and lift up to 25 to 30 pounds
Familiar with Mac computer and GSuite

Responsibilities

Lead and own all SF office operations to ensure a seamless day-to-day experience, including office catering, snacks, kitchen supplies, mail & packaging, internet, office supplies, tech equipment management, etc.
Research and implement all safety and compliance guidelines for our SF office
Monitor and respond to all workplace requests, maintaining a "no-task-too small" standard for our team members
Create and manage an internal inventory tracking, monthly & quarterly budgets & purchasing system for office equipment, tech, office snacks, furniture, etc.
Maintain good working relationships with vendors. Become the point of contact building relationships and scheduling repairs as necessary, and ensuring payments are processed correctly
Be in constant collaboration with the executive team, EA to CEO, marketing team, HR, and other departments to create and manage initiatives, processes, tools, policies, and playbooks related to workplace operations and programs.
Deliver clear & accurate company communications across multiple platforms.
Continuously evaluate existing internal processes and workflows to identify areas of improvement to move Revi forward as we scale
Lead and work with cross-functional teams to coordinate epic events in line with our culture, including office parties, team bonding, company all hands, leadership off-sites and our annual tech conference.
Assist with planning, coordination and set up for any employee engagements within the office - take the lead on organizing birthday program, seasonal decor, holidays, and activations.
Be a beacon of our Revi culture, infusing our values into everything you do and helping bring those values to life in the workplace.
Being a sharp negotiator; Ability to effectively interact with clients, vendors, suppliers, and even Revi team members to ensure Revi gets the best possible value out of negotiations.
Perform a wide variety of office support duties on behalf of the company
Ad-hoc tasks as they arise based on the company's needs