Workplace Services Receptionist

IST Management Services•Port Arthur, TX

8h•$21 - $22•Onsite

About The Position

We are seeking a dynamic professional and customer-focused candidate with strong interpersonal skills and background in corporate reception services of 2+ years experience to join our team as a Workplace Services Receptionist in our Port Arthur, TX office. This position will be responsible for fostering a professional and pleasant working environment by providing excellent customer service in the fields of general office services and facilities, maintenance and coordination in a corporate setting. IST Management Services is a rapidly growing Business Process Outsourcing (BPO) that also has an Intergrated Facilities Management (IFM) division and the largest American privately-owned facilities management company. Founded in 1997, the company is a two-time recipient of the Human Resources Professional Excellence Award granted by the Society for Human Resource Management. In addition, we also specialize in providing solutions for the management of physical and digital information through Workplace Services, eDiscovery, and Electronic Document Management services.

Requirements

High school diploma or equivalent (GED) required
2 years or more experience as a reception in a corporate setting environment required
Strong communication skills both verbally and written with clients and visitors - a must
Excellent attendance and punctuality - a must
Excellent organizational skills - a must
Focus on detail and ability to critical think through to resolve problems - a must
Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, etc) required

Responsibilities

Meet and greet all visitors and clients in a professional and welcoming manner
Answer and screen all incoming external and internal telephone calls in order to direct them to the appropriate individuals and parties
Assist clients in facilitating the arrivals and departures of visitors by utilizing the office technology to notify clients and to obtain required visitor information
Guide visitors to appropriate conference meeting rooms
Book and setup of all conference rooms requested from clients, ensuring that all components (A/V, food, room configuration, etc) are provided for the meetings.
Act as primary responder to security issues by reporting them to management appropriately
Handle other various tasks that include visitor name tag preparation, mail process, faxing, copying and additional duties as assigned