Workplace Services Coordinator

K2 Services•New York, NY

4d•$30•Onsite

About The Position

The Workplace Services Coordinator serves as the primary onsite resource supporting day-to-day workplace operations for Wipro's New York office. This position bridges traditional office services and office management. It does not carry full Office Manager responsibility, but it requires someone capable of independently coordinating workplace needs, maintaining office standards, resolving routine issues, and ensuring requests are followed through to completion. The Workplace Services Coordinator will work closely with Opensity account leadership and Wipro stakeholders while providing hands-on support to employees, visitors, vendors, and building partners.

Requirements

2-4 years of workplace services, office coordination, facilities support, hospitality, administrative, or related corporate experience preferred
Strong organizational skills with demonstrated ownership and follow-through
Professional communication and client-service skills
Comfortable interacting with employees, vendors, building management, and leadership
Ability to independently manage multiple priorities in a fast-paced environment
Strong problem-solving skills and willingness to take initiative
Proficiency with Microsoft Office and workplace technology
Experience coordinating vendors, facilities requests, meetings, or office operations preferred
Reliable, accountable, and comfortable working with limited day-to-day supervision
Able to recognize when an issue can be resolved independently and when escalation is required
Ability to lift or move 40 lbs. or greater
Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
Ability to walk, bend, kneel, stand or sit for an extended period of time

Responsibilities

Coordinate daily workplace and office services activities
Serve as an onsite point of contact for routine workplace needs and operational requests
Support employees, visitors, vendors, and internal stakeholders
Monitor office conditions and proactively identify issues requiring attention
Coordinate conference rooms, meetings, workplace events, and hospitality needs
Manage office supplies, inventory, deliveries, and replenishment
Coordinate vendor visits, building access, and service requests
Support Certificates of Insurance (COIs) and vendor-access requirements after training
Submit, monitor, and follow up on facilities and workplace service requests
Coordinate with building management, Facilities, IT, and other support partners as needed
Support office moves, seating requests, and workspace changes
Assist with workplace communications and employee-facing updates
Maintain operational trackers, records, reports, and documentation
Escalate issues appropriately and ensure follow-through through resolution
Provide reception and visitor support when needed without functioning solely as a front-desk receptionist
Support special projects and evolving workplace needs