Workplace Project Manager - Greater Boston Area

MovePlan•Boston, MA

4d•$75,000 - $90,000•Hybrid

About The Position

Join MovePlan and be part of a people-first workplace consultancy that has been delivering workplace change and relocation projects since 1986. We’re an ambitious, supportive, female-owned and led business where people are trusted to take ownership, solve meaningful challenges, and grow their careers. We value performance and potential and welcome people from all backgrounds. You’ll work across industries, supported by experienced colleagues, mentors, and training, with strong benefits, competitive time off, and the flexibility of a hybrid, highly mobile work environment.

Requirements

5+ years’ experience managing and leading projects, with demonstrated ownership of project outcomes from planning through delivery
Ability to independently develop, drive, and complete project deliverables with limited oversight
Experience managing project scope, schedules, budgets, risks, issues, actions, decisions, and dependencies
Experience leading and coordinating project teams, stakeholders, vendors, consultants, and other external partners
Strong problem-solving skills with the ability to identify issues, evaluate options, make informed decisions, and drive resolution
Strong written, presentation, reporting, and stakeholder communication skills
Strong organization, attention to detail, time management, and follow-through
Ability to manage multiple projects, priorities, and deadlines simultaneously
Proficiency in Microsoft Office, including Excel, PowerPoint, and Teams.
Takes ownership and accountability for project outcomes, independently driving priorities and next steps
Leads project teams, stakeholders, and vendors with confidence, providing clear direction and accountability
Demonstrates initiative and sound judgment, resolving issues independently and escalating appropriately
Proactively anticipates and manages risks, dependencies, and changing project needs
Builds trusted relationships and collaborates effectively across client and cross-functional teams
Communicates confidently and professionally, including when navigating challenging conversations or competing priorities
Remains adaptable, organized, and composed in fast-paced or ambiguous environments
Applies constructive feedback and lessons learned independently across future projects, deliverables, and client interactions
Demonstrates self-awareness, accountability, and a commitment to continuous improvement
Balances a positive, team-oriented approach with independent ownership of individual responsibilities.

Nice To Haves

Workplace, relocation, change management, or occupancy project experience
Consulting, professional services, corporate real estate, or facilities experience
Experience managing complex, multi-stakeholder projects and third-party vendors
Experience with stakeholder communications, engagement, workshops, or training
Experience using project management, data, or workplace technology platforms
Advanced Excel skills, including creating formulas, charts, and data analysis to support project reporting and decision-making
Experience creating compelling presentation materials, with advanced PowerPoint or similar skills and the ability to tailor content for different stakeholder audiences
Relevant Project Management, Change Management, or industry certification
Active Change or Project Management certifications or similar
Active membership within industry networking organizations.

Responsibilities

Owning workplace transition projects from strategy and setup through implementation and closeout, taking accountability for successful project outcomes
Independently driving project plans, priorities, deliverables, and next steps, demonstrating initiative and maintaining momentum without requiring day-to-day direction
Managing project scope, schedules, budgets, milestones, and dependencies
Leading project teams and coordinating resources to ensure responsibilities, deadlines, and expectations are clear
Stepping into active projects when required, quickly understanding project status, priorities, and actions needed to move delivery forward
Representing MovePlan confidently and professionally with clients and on client sites
Prioritizing on-site project activities, including in-person meetings, hosting office hours, and presentations where the space and project team allow for it
Building trusted relationships with clients, stakeholders, project partners, and internal teams
Preparing for and leading client, stakeholder, vendor, and internal project meetings
Providing clear direction to vendors, consultants, and project partners and holding them accountable for agreed deliverables
Creating and delivering stakeholder and employee communications that keep impacted populations informed, prepared, and engaged
Delivering presentations confidently in virtual and in-person settings
Proactively identifying and managing project risks, issues, actions, decisions, and dependencies
Resolving project issues independently where appropriate, identifying solutions and driving actions through to completion
Anticipating potential impacts to project delivery and taking appropriate action before they become critical
Escalating issues with clear context, options, and recommended next steps when leadership or client decisions are required
Taking ownership of the accuracy, completeness, and quality of project data, documentation, analysis, reporting, and client deliverables
Maintaining effective project controls and ensuring project information remains current and reliable
Performing on-site space audits, inventories, and other project assessments as required
Reviewing work critically before issue and ensuring outputs meet MovePlan and client expectations
Applying constructive feedback and lessons learned independently across future deliverables, projects, and client interactions
Supporting business development through strong client relationships, networking, events, and proposal activity
Identifying opportunities to provide additional value to existing clients and support the development of new accounts
Sharing knowledge, lessons learned, and best practices with the wider MovePlan team
Completing required internal project and administrative responsibilities
Supporting on-site project activities, including occasional travel, weeknight, and weekend work when project delivery requires it.