Office Operations Manager

Advanced Sentry • Austin, TX

11d • Onsite

About The Position

The Places Team is seeking an experienced, proactive Workplace Operations Consultant for a 6-month contract to support and optimize the physical operations of our regional hub. In this project-based consulting role, you will be a key operational driver for maintaining a smooth, welcoming, and highly functional workspace. As a dedicated partner, you will focus on executing local vendor services, refining site processes, and supporting physical event setups. In this capacity, you will operate as a collaborative, peer-level partner alongside our existing onsite Places team members and interface with cross-functional departments—such as IT, physical security, and legal—to support local compliance, safety drills, and emergency preparedness.

Requirements

• 5+ years of hands-on experience in facilities coordination, corporate operations, or premium hospitality services, preferably within a fast-paced corporate environment.
• Strong background in coordinating external vendor services (specifically janitorial, facilities, or catering) and managing deliverables.
• Proven ability to analyze physical operational setups, identify inefficiencies, and execute practical process improvements.
• Exceptional communication and interpersonal skills, with a track record of working effectively as a collaborative partner in peer-level team environments.
• Comfortable using Google Workspace, workplace ticketing systems, event coordination tools, and modern AI productivity utilities.

Responsibilities

• Serve as the primary onsite point of contact for external cleaning and porter service vendors, coordinating daily walkthroughs to ensure conference rooms, common areas, and community zones meet established quality and cleanliness standards.
• Monitor janitorial service deliverables against vendor service level agreements (SLAs) and escalate service gaps to the Regional Manager.
• Produce and maintain comprehensive documentation for day-to-day local workplace operations to ensure operational consistency and business continuity.
• Assess and streamline site operational workflows, optimizing local ticketing procedures (e.g., Jira, ServiceNow) and inventory management to improve overall efficiency.
• Leverage AI tools and automation solutions to optimize daily administrative workflows, streamline ticketing processes, and accelerate documentation drafting.
• Continually assess and optimize local space utilization to support hybrid work dynamics, seating configurations, and future workplace planning.
• Expand on existing workplace metrics, tracking and reporting on facilities ticket-resolution times, occupancy data, and service deliverables to support data-driven decision-making.
• Provide end-to-end operational support for onsite events, team onsite, executive visits, and cultural moments.
• Partner directly with the Global Events & Experiences team and designated local event Points of Contact (POCs) to handle seating configurations, catering setups, building access, and physical requirements for office gatherings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed