Workplace Manager

PAYLOCITY CORPORATION•Schaumburg, IL

6h•$84,400 - $156,800•Onsite

About The Position

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce. We give our employees what they need to succeed, including great benefits and perks! We offer medical, dental, vision, life, disability, and a 401(k) match, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business. When you feel like you belong, work is no longer work – it's personal. At Paylocity, we believe better employees lead to better companies. Workplaces and cultures that care will build the future, and at Paylocity, we’re doing just that. Join us as we change the future and transform your career! There are jobs and then there are careers. Since 1997, Paylocity has been hiring talented people, giving them big challenges, and providing the right resources to help them succeed. Our award-winning culture ensures all employees feel truly welcome, appreciated, and free to be themselves. While other companies talk about it, we make it happen. Join Paylocity and launch your career! In-Office: This is a 100% in-office role based at our Schaumburg, IL location. Remote or hybrid work is not available for this position. Candidates must be able to work on-site five days per week during designated work hours. Position Overview The Workplace Manager will consult with the business and manage facilities related projects to meet business objectives. This individual will be responsible for effective deployment of facilities related projects and serve as the facilities ‘go to’ for vendors, employees and business leaders. The Office Lead will provide facility management, vendor and contract management, financial/budget management and analysis. This position requires substantial independent leadership skills, process ownership, decision making, administrative and technical expertise.

Requirements

5 or more years related facilities management experience or equivalent combination of education and work experience
Bachelor's Degree preferred
Facilities industry training and certifications are preferred.
2+ years managing employees
Excel in negotiations, communications and project management
Strong time-management and multi-tasking skills
Solid knowledge of PC, MS Excel, MS Word, MS PowerPoint, email, internet, phone, fax, and copier
Basic knowledge of heating, air conditioning systems, electrical systems and mechanical troubleshooting and repair
Advanced planning, management and organization skills
Capability to perform systemic root cause analysis and problem resolution
Excellent interpersonal and business relations

Responsibilities

Manages a team of employees that are onsite by applying management techniques and processes; develop, mentor, assess, reward, motivate, discipline, terminate, etc.
Oversee and manage maintenance vendors with the building management. Address any issues and shortcomings with the property manager
Manages multiple sections or disciplines through supervisors and professionals, guiding by established practices. Oversees financials, business planning, priorities, and workforce.
Respond to emergency response during natural disasters and overall any type of emergency affecting our employees, infrastructure and offices for remote Paylocity distribution and Emerging Market offices.
Read and clearly understand Operation and Maintenance Manuals as well as build drawings to have a deeper understanding of spaces.
Have clear understanding of warranties on existing equipment to be able to reach out to vendors / manufacturers for warranty replacements
Manage seating chart software for Schaumburg location. Track all moves, plan departmental moves, compare spaces assigned to groups against growth plan to ensure adequate room for growth is planned for. Work with Facilities Project Manager to forecast growth.
Understanding the Certificate of Insurance requirements by each landlord and ensuring that the required COI is submitted to the building management. Ensure landlord and Paylocity receive certificate listing each as certificate holder.
Maintain COI log tracking and ensure current COI is always on file for all vendors on site.
Have Clear understanding of Landlord responsibilities to Paylocity and hold them to them
Manage Monthly / Weekly / Quarterly checklists and ensure all work is completed.
Maintain accountability of staff for this work
Work with building engineers to manage preventative maintenance program related to UPS, Generators, Switchgears, Roof warranties and elevators to minimize impact to staff and minimize risk.
Ensure that both landlord and Paylocity are fulfilling requirements of the lease
Ensure all health, safety and regulatory conditions, guidelines and audits are followed with process and rigor. Areas of responsibility include but are not limited to fire code/drill compliance, electrical, HVAC, plumbing, elevators, entry/exit systems, security systems, etc.
Manage the negotiation and maintenance of contractor and vendor contracts that define quality, service delivery levels, pricing and other terms and conditions (collaborating with the Procurement department when required).
Perform annual cost reviews of all vendors to ensure pricing is competitive.
Track facilities spending related to snacks / refreshments, manage frequency and quantities ordered to minimize waste.
Create and manage contact sheets for all sites
Manage storage within building. Cleanliness and organization of all storage closets.
Review and approve vendor invoices. Review for accurate pricing and reflection of negotiated hourly rates.
Perform hands on work as required – hanging white boards, corkboards, replacing water filters and light bulbs.
Understand all systems in the building.
Responds to non-scheduled utility outages
Other duties as assigned