Workplace Manager

WSC Sports•New York, NY

2d•$85,000 - $105,000•Onsite

About The Position

WSC Sports, a pioneer in AI-powered sports content technology, is seeking a Workplace Manager for their New York office. This role is responsible for the daily operations of the office, ensuring a safe, organized, functional, and welcoming environment. The Workplace Manager will also manage facilities, vendors, budgets, and support employee engagement initiatives and events. The company utilizes cutting-edge technologies and works with major sports clients like the NBA, Bundesliga, LaLiga, and ESPN.

Requirements

4+ years of experience in office management, workplace operations, facilities, or a related role.
Experience managing a physical office environment and external vendors.
Strong organizational skills with the ability to manage multiple priorities independently.
A proactive, hands-on approach with strong ownership and follow-through.
Excellent communication and interpersonal skills with the ability to work with employees at all levels.
Strong problem-solving skills and ability to operate effectively in a fast-paced environment.
Experience supporting employee events and culture initiatives.
Experience managing budgets, expenses, and vendor relationships.
Proficiency with workplace tools and systems (Google Workspace and similar platforms).
Ability to work independently while collaborating effectively with a global team.

Responsibilities

Own the daily operations of the New York office, ensuring a safe, organized, functional, and welcoming workplace environment.
Serve as the main point of contact for employees regarding office-related needs and requests.
Maintain high standards across shared spaces, meeting rooms, pantry areas, and overall office presentation.
Manage office supplies, inventory, ordering, and workplace services.
Ensure the office is always prepared for employees, visitors, and company events.
Support the continuous improvement of office processes, procedures, and employee experience.
Manage relationships with building management, landlords, and local vendors.
Coordinate office maintenance, repairs, cleaning services, and other operational needs.
Track, manage, and follow up on facility-related issues to ensure timely resolution.
Manage office-related expenses while maintaining budget discipline and ensuring efficient use of resources.
Support invoice tracking, vendor payments, and operational cost management.
Ensure the office operates in accordance with building requirements, safety standards, and company procedures.
Partner with the People team to support employee engagement initiatives and workplace programs.
Support the planning and execution of office events, celebrations, employee activities, and wellness initiatives.
Coordinate event logistics including vendors, catering, setup, and onsite execution.
Help create a positive and engaging office environment that reflects WSC SPORTS culture.
Own the office arrival experience and provide a welcoming environment for employees, candidates, clients, and visitors.
Support onboarding logistics for new employees, including workspace readiness, access coordination, and office orientation.
Support visiting employees from other global offices with a seamless workplace experience.
Coordinate conference room management and office scheduling needs.
Manage mail, deliveries, and office logistics.
Maintain office documentation, processes, vendor information, and operational records.
Partner with IT and other teams to support smooth office operations.