Workplace Experience Specialist

TEKsystems • Santa Monica, CA

2d • Onsite

About The Position

In this coordinator position, you will directly perform business unit-centered space management functions for Entertainment & Technology. In addition, you will work on initiatives across other offices via partnerships with team members at those offices, with occasional travel possible (less than 1%). You will be a self-starter and will work closely and collaboratively with internal stakeholders across the DE&E Technology Team as well as with partner organizations such as Security, Safety, Enterprise Tech, HR, and Corporate Real Estate. The ideal candidate is a self-starter with strong communication and organization skills, excellent attention to detail and accuracy, and ability to concurrently manage multiple workstreams and projects.

Requirements

• Self-starter
• Strong communication skills
• Strong organization skills
• Excellent attention to detail and accuracy
• Ability to concurrently manage multiple workstreams and projects

Responsibilities

• Office / desk move planning and carry-through oversight in partnership with corporate teams such as Corporate Real Estate, Move Services, and Facilities
• Daily management and care of Entertainment & Technology spaces and team member needs as they pertain to the physical office space (ie conference rooms, kitchens, furniture, common spaces, signage updates, overarching technologies needed within the space)
• Inventorying, ordering, and stocking of any kitchen or office supplies as well as snack programs
• Processing expenses and ordering equipment / supplies
• 2-way communication with the team members at assigned location including compiling internal communications such as written memos & help to maintain process documentation
• 1st line of contact for onsite team members
• Identification of opportunities for improvement and increased efficiency
• Serve as a business partner to internal key stakeholders across our DE&ET organization as pertaining to space management of the assigned space
• Partnership with security on team member access to facilities
• Partnership with teams and HR on equipment and seating needs for new hires
• Serve as a crisis management representative for our team
• Location data and records validation / upkeep
• Documentation and justification for any new space or space alteration needs
• Planning special events including special holiday projects and team building events
• Assisting in preparing for major meetings, all hands, and training sessions
• Drive human centered touch points & resources in an ever-evolving ecosystem for everything work-space related that impacts our employees’ ability to do their best work and get the most out of our in-office workspace

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed