Workplace Experience Coordinator

Preference Model•San Francisco, CA

3d•$30 - $60•Onsite

About The Position

Preference Model is growing fast, and we want one person who owns our space and the in-person experience. You run the office day to day, give new hires a good first day, and organize the events that bring people in. This is a hands-on job. The first thing you'll do is get us moved into our new office space. After that, you keep the office running and put on the events that make people want to be there. This is a 5 day in office position in our San Francisco office. This role will start part-time with possibility of converting to a full-time permanent position.

Requirements

Organized and outgoing
Takes pride in running an office space and taking care of the people in it
Stays on top of the small things other people don't notice
Experience running an office or workplace at a startup or fast-growing company (office manager, workplace coordinator, or similar)
A logistics brain: can run a move, juggle deliveries and setup, and keep track of many moving pieces without dropping any
Good with people: excels at making people and new hires feel welcome
Based in San Francisco and able to work onsite five days a week
Occasional travel to help open new offices

Nice To Haves

Managed an office move, buildout, and/or conference-room setup
Event planning experience, from weekly socials to company offsites
Familiarity with office and operations tools (Forkable, Brex, access/badging systems, or similar)

Responsibilities

Run the office day to day
Coordinate office moves: movers, furniture, floor layout, and seating
Set up the space so it's ready on day one: desks, wifi, kitchen, supplies
Stand up the new conference rooms, including AV and room booking
Keep the office stocked and running: snacks, coffee, supplies
Greet guests and receive mail and packages
Set up desks for new hires, keep the space tidy and clutter-free, clean out the fridge at the end of each day, and water the plants
Coordinate with building management to obtain keys for new hires, and collect keys and office access when someone leaves
Keep the first-aid kit (including an EpiPen), earthquake kit, and fire extinguishers stocked and current
Ensure required compliance posters and the business certificate are posted correctly
Ensure EpiPen and CPR training has taken place
Welcome every new hire in person on their first day: meet them outside, hand them their key and a swag package, and get them settled
Run recurring team events: weekly board game nights and a monthly social outing (escape rooms and similar)
Plan and run company offsites
Travel to help set up new offices in other cities (for example Seattle or Toronto) for their initial launch