Workplace Experience Coordinator

Illumio•Sunnyvale, CA

6d•$30 - $40•Onsite

About The Position

Illumio is seeking two Workplace Experience Coordinators (Contract, Part-Time) to support daily office operations at our Sunnyvale HQ. These roles are crucial for delivering a seamless, welcoming, and secure workplace experience for employees, visitors, and vendors. This position offers strong exposure to Workplace Services and a clear path to grow into a full-time role with increased ownership across office operations and workplace programs. The role is highly visible and operationally important, with strong potential to grow into a full-time opportunity over time.

Requirements

Strong communication skills and professional presence
Reliable, punctual, and highly accountable
Service-oriented with strong attention to detail
Comfortable in fast-paced environments
Tech-savvy and quick to learn new tools
Good judgment and awareness of security standards

Nice To Haves

Spanish language skills are a plus, helping facilitate communication with vendors and janitorial teams
Experience in front desk, hospitality, or workplace operations

Responsibilities

Serve as the primary point of contact for employees, visitors, and vendors, delivering a warm and professional experience
Manage visitor check-in, badging, and compliance
Ensure adherence to office security protocols
Oversee front-of-house operations with strong ownership
Receive and manage deliveries and keep common areas organized
Support employees with workplace needs and logistics
Coordinate vendors and daily office activity
Support office amenities programs, including catering planning and management
Partner with Workplace, IT, and Security teams
Support operational tracking and reporting
Assist with expense tracking and cost allocation