Workplace Coordinator

1X • San Carlos, CA

1d • $30 - $40 • Onsite

About The Position

The Workplace team keeps the San Carlos office running smoothly for everyone building NEO, from the front desk to the break room to a new hire's first day. We're the team people count on to make the office just work, so the rest of the company can focus on the mission.

Be the first point of contact and go to resource for everything happening in the San Carlos office, making sure day to day office operations, events, and the new hire experience run without a hitch.

Requirements

• 1-2+ years of experience in an office coordinator, workplace, front desk, or administrative role
• High school diploma or equivalent
• Comfortable using ticketing tools like Jira and basic office software
• Strong organizational and time management skills
• Highly organized and able to juggle a wide range of daily responsibilities without dropping the ball
• Warm and professional, comfortable being the face of the office for visitors, candidates, and new hires
• Proactive and takes ownership of whatever the office needs rather than waiting to be asked
• Detail oriented, especially with things like seating maps, supply inventory, and event logistics
• Strong communicator who can coordinate across IT, HR, Facilities, and outside vendors
• Comfortable with ambiguity and shifting priorities throughout the day

Nice To Haves

• Experience planning office events or employee engagement activities
• Experience supporting new hire onboarding logistics
• Familiarity with desk or seating management platforms

Responsibilities

• Owning front desk and visitor check in so every guest and new hire has a smooth, professional first experience
• Keeping break room supplies and catering coordinated and fully stocked for meetings and daily use
• Managing desk assignments and seating maps, keeping the platform accurate and up to date as the team grows
• Triaging and resolving workplace Jira tickets in a timely manner so open items don't pile up
• Planning and running office events, monthly birthday celebrations, and other culture moments
• Coordinating with IT, HR, and Facilities on new hire onboarding logistics so every new hire has what they need on day one
• Managing employee workplace perks and enrollments, like DoorDash and EV charging, accurately and on time

Benefits

• Comprehensive medical, dental, and vision coverage
• Generous paid time off, company holidays, and parental leave
• 401(k) plan with company match (100% on the first 3% of contributions, 50% on the next 2%)
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) options
• Commuter benefits (transit and parking)
• Short-term and long-term disability, and life insurance
• Employee Assistance Program (EAP) for mental health, financial, and personal support
• Onsite snacks and catered lunches

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED